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- Tasks: Support the COO with scheduling, correspondence, and high-level operations.
- Company: Join Plymouth City Council and be part of a dynamic organisation.
- Benefits: Opportunity for growth, collaborative environment, and impactful work.
- Why this job: Make a real difference while supporting senior leadership in shaping Plymouth's future.
- Qualifications: Experience in executive support and strong communication skills required.
- Other info: Fast-paced environment with a focus on continuous improvement and teamwork.
The predicted salary is between 28800 - 43200 £ per year.
Are you a highly organised, proactive executive support professional looking to make a real impact at the heart of a dynamic organisation? Plymouth City Council is seeking an exceptional Executive Assistant to support our Chief Operating Officer (COO), based within the Executive Support Team. This is a pivotal role, offering the opportunity to work closely with senior leadership, manage complex schedules, and ensure the smooth running of high‑level operations. You will be the first point of contact for the COO, providing exemplary executive support that is proactive and efficient, delivered with utmost professionalism.
Key Responsibilities
- Effective inbox management and diary planning for the COO.
- Coordinate meetings, agendas, briefing documents, and follow‑up actions.
- Correspondence handling and document filing on behalf of the COO.
- Build and maintain effective relationships with internal and external stakeholders, ensuring clear, professional communication and a positive, credible representation of the COO’s office.
- Assess and evaluate demands, escalating issues appropriately.
- Provide executive support cover for team members as required.
What We’re Looking For
- Proven experience in delivering executive support to senior leaders in a large, complex organisation.
- Excellent communication, organisational, and problem‑solving skills.
- Confidence in using Microsoft Office 365 and other web‑based systems as required.
- Ability to work independently, manage competing priorities, and maintain confidentiality.
- A collaborative team player with a continuous improvement mindset.
Essential Qualifications
- GCSEs (A*–C / 9–4) in English and Maths or equivalent.
- NVQ Level 3 or equivalent in business support.
- Strong understanding of local authority services and leadership structures.
Why Join Us?
This is far more than an administrative role – it’s your opportunity to support the Council’s Strategic Leadership Team. You’ll be embedded in a fast‑paced, forward‑thinking environment where your ideas are valued, your growth is supported, and your work directly contributes to shaping the future of Plymouth’s corporate services. If you thrive on challenge, collaboration, and making a real difference, we’d love to hear from you.
For more information or an informal discussion regarding this role, please contact Katie Harris on Katie.harris@plymouth.gov.uk
Plymouth City Council is an equal opportunities employer. All applicants will be considered for employment regardless of age, care experience, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex or sexual orientation. As part of our commitment to promoting equality we offer guaranteed interviews to those who meet the essential criteria and are considered disabled, care experienced or are an Armed Forces Service Leaver within the last two years. Please note, this role is not eligible for visa sponsorship and we can only consider applicants with existing right to work in the UK.
Executive Assistant in Plymouth employer: PLYMOUTH CITY COUNCIL
Contact Detail:
PLYMOUTH CITY COUNCIL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Plymouth
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Plymouth City Council. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by researching the Council's recent projects and initiatives. Show us that you're not just another candidate; you’re genuinely interested in making an impact!
✨Tip Number 3
Practice your communication skills. As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Executive Assistant in Plymouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leaders and managing complex schedules, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can make an impact at Plymouth City Council. Be sure to mention your organisational skills and proactive approach.
Showcase Your Communication Skills: Since this role involves a lot of correspondence and stakeholder management, make sure your written application reflects your excellent communication skills. Keep it clear, professional, and engaging – we want to see your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at PLYMOUTH CITY COUNCIL
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing complex schedules and coordinating meetings. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Communication Skills
As the first point of contact for the COO, effective communication is crucial. Prepare examples of how you've successfully managed correspondence or built relationships with stakeholders in previous roles. Practising clear and professional responses will also help you feel more confident during the interview.
✨Demonstrate Your Organisational Prowess
Being highly organised is key for this role. Bring along a few examples of how you've effectively managed competing priorities or streamlined processes in past positions. You could even mention specific tools or methods you use to stay organised, especially if they relate to Microsoft Office 365 or other web-based systems.
✨Prepare Questions That Matter
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, the COO's working style, or the council's strategic goals. This not only shows your interest in the role but also helps you assess if the organisation is the right fit for you.