Executive Assistant To The Chief Human Resource Officer

Selected applicant will provide high‑level administrative and confidential support to the Chief Human Resource Officer and Human Resources Department, including personnel processes, board materials, budgets, evaluations, substitute services, and compliance‑related HR functions.

Minimum Qualifications

• High school graduate or equivalent.
• Experience with office procedures, including the operation of standard office equipment as needed.
• Working knowledge of Microsoft Office, Gmail, Google Drive/Docs, Excel, and ability to learn HR systems including Frontline, substitute management, applicant tracking, and evaluation platforms.
• Interpersonal and judgmental skills necessary to work professionally with employees, administrators, union representatives, applicants, and the public.
• Ability to analyze work and projects to achieve maximum efficiency, anticipate problems, and provide solutions.
• Possesses excellent organizational skills and strong attention to detail.
• Ability to set, manage, and coordinate multiple priorities.
• Excellent written and oral communication skills, including proofreading and preparing correspondence, reports, agendas, and board materials.
• Ability to take initiative and work independently without direct supervision.
• Ability to maintain tact and diplomacy under stressful situations.
• Ability to maintain confidential employee, personnel, and labor relations information.
• Demonstrated commitment to continuous improvement.

Duties and Responsibilities

• Assumes responsibility for the administrative support needs in the department.
• Provides executive assistant services and customary administrative support to the Chief Human Resource Officer.
• Receives, assists, and processes telephone inquiries.
• Assists in developing and preparing information needed for district and building communications.
• Maintains attendance information and prepares time sheets for all applicable building staff.
• Supports department accounting, budget tracking, requisitions, check requests, and purchase orders.
• Prepares information and materials for the board packet.
• Maintains major HR projects, records, spreadsheets, calendars, and tracking documents.
• Assists with confidential employee relations, investigations, grievances, negotiations, and personnel documentation as directed.
• Monitors and orders various supplies and equipment as needed for the staff.
• Types all requisitions, check requests, and initiates purchase orders necessary for the efficient operation of the department.
• Performs duties related to the evaluation of administrators, teachers, and support staff.
• Provides backup support for substitute services, ICHAT/background checks, and employment compliance processes.
• Organizes teacher mentor documents and supports onboarding, employment processing, and staffing functions.
• Supports PA-189 process.
• Maintains Frontline Professional Growth and other HR systems as assigned.
• Performs duties related to student teacher placements.
• Takes Policy Committee notes and processes policy updates and related follow‑up.
• Performs other duties as assigned.

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements. Other functions may be assigned and management retains the right to add or change the duties at any time.

Reports To: Chief Human Resource Officer

Rate of Pay: Grade 4 Non‑Affiliated salary schedule – $56,114‑$71,392. 52 weeks per year. Placement on salary schedule will be based on experience and qualifications. Salary will be prorated to start date.

Terms of Employment: 260 days per year.

Evaluation: Performance of this position will be evaluated annually.

Method of Application

Internal Applicants – Apply online using the Internal Applicants section. You will be required to upload the following documents to your application: Letter of interest, Updated resume, Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.

External Applicants – Apply online using the External Applicants section. You will be required to upload the following documents to your application: Cover Letter – Address letter to Abdul Madyun, Chief Human Resource Officer, Resume, Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying. Two current letters of recommendation, Copies of official transcripts for all degrees earned (if applicable).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well‑being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.

Work Environment

Plymouth‑Canton Community School district is committed to a diverse and inclusive workplace. Plymouth‑Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Employment Requirements: Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically fingerprinted for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00.