PA to Directors

Our client is a long-standing, family-owned business who work in the construction sector. They work on projects of all sizes across the UK, providing bespoke turn-key solutions, from initial consultancy and planning, to full on-site installation. The business is now looking to recruit a PA to Directors due to the current long-standing PA leaving soon.

The Role: In this role, you will be supporting 3 of the company Directors with all day-to-day administration and project support. The position is wide-ranging but will require the successful candidate to have very good organisational skills, as well as a very high standard of communication (both written and verbal), as you will be liaising directly with the company’s clients. As you would be working within a busy SME, it is likely that the duties in the position will change over time, so we are looking for someone who is able to be flexible and adapt to business changes. The position is full-time and based at their Banbury HQ, so would suit someone based locally.

Key duties & responsibilities:

• Providing full PA support to (up to) 3 Directors, including arranging meetings, note-taking and full diary and correspondence management.
• Managing all internal correspondence on behalf of the company Directors, including emails, post, fielding telephone calls and taking/passing messages.
• Full diary management on behalf of directors using MS Office 365 Outlook calendar.
• Managing project administration, liaising with internal and external stakeholders on project timelines/progress, providing information in a timely manner, and passing important information between teams/decision makers.
• Updating clients by phone/email on project progress and managing any other requests as instructed.
• Some general human resources administration as required.
• Assistance with running the company’s social media pages, taking photos/short videos and producing suitable content to post on social media regularly.
• Any other reasonable duties as required.

Skills, Experience and Education required:

• Prior executive support experience, as either a Personal Assistant or Executive Assistant, ideally within an SME sized organisation.
• Excellent communication and stakeholder management skills.
• Naturally organised and able to work to deadlines and manage numerous administrative tasks simultaneously.
• Very good general IT skills, particularly in MS Office 365, including Outlook, Word, Excel and PowerPoint.
• A general understanding of social media platforms and photo/video production for use with social channels.
• Flexible nature and happy to be involved with any company projects as required.
• General secondary education required, with minimum GCSE grades C in Maths and English (or equivalent).
• Own transport and UK driving license would be beneficial.

If you feel that you have the experience and skills that our client is looking for, please apply today for a fast response. Please contact Stuart Moore or Freya Kilpatrick if you would like further information about this opportunity.