Finance Assistant

Location: Hybrid - 2 days per week in our Ballymena HQ, Co Antrim.

Contract type: Permanent

We’re looking for a Finance Assistant to join our team and play a key role in supporting our financial operations across the UK/NI, Australia, and the US. Reporting directly to the Financial Controller and working closely with the CFO, you’ll be part of a collaborative, high-performing finance team that keeps everything running smoothly behind the scenes. From payroll and reconciliations to credit control and reporting, you’ll have the opportunity to make a real impact in a fast-paced, dynamic environment. This is a hands-on, varied role that’s perfect for someone who enjoys taking ownership, thrives on accuracy, and loves being part of a team that values efficiency, trust, and continuous improvement.

What you will do:

• Payroll for 3 companies (UK/NI, Australia and US)
• Monthly pension processing
• Assist in month end preparation ensuring processes are completed in a timely and accurate manner, including bank reconciliations, deferred income, accruals and prepayments
• Maintain accounts receivable ledger - raising sales invoices, settlements
• Maintain purchase ledger - matching supplier invoices to purchase orders, ensuring invoices are properly authorised, preparing payment run for authorisation
• Credit control and monthly debtor reconciliation
• Maintain fixed asset register
• Managing employee expense reimbursement process
• Managing company credit cards
• Quarterly VAT returns
• Responding to customer enquiries effectively
• Support with Annual Audit processes
• Additional admin support within the team, as required.

What we are looking for:

• 2 years experience in a similar role
• Competent in the use of accounts packages (such as Xero, SAGE etc)
• Strong IT skills, including working knowledge of a range MS Office or G-suite applications
• Strong interpersonal skills with ability to manage internal and external stakeholders

Desirable Experience:

• Part Qualified

Why should you join PlotBox?

• We have a clear mission - and a sense of pride in doing what we do - to ultimately lessen people’s pain at the most difficult time of their lives; this means a lot to our team.
• We are a global company with over 130 colleagues based across the UK, Australia and North America.
• You’ll undoubtedly broaden your understanding and appreciation of global operations.
• We have a passion for tech and innovation, actively exploiting new and cutting-edge tools and technologies to enhance our product and skillset.
• We are proud that, since 2020, we have received our Great Place to Work® Certification™ - our staff have told us loud and clear that they love working for PlotBox.
• We have also been recognised as one of the UK’s Best Workplaces for Development™ 2024 - we invest in employee growth; we nurture every career.
• We are a truly diverse and inclusive workplace; we are proud to boast 43% female representation - which is almost double the average within the tech industry and helped put us on the UK’s Best Workplaces for Women listing in 2023.
• Our focus on wellbeing and a supportive culture has seen us ranked on the UK’s Best Workplaces for Wellbeing list (2023).
• One of our core values is trust; you are trusted to do your job without someone micro-managing - we expect people to give their best efforts in return.
• We support our employees’ health and wellbeing with regular wellbeing initiatives and a health cash plan, access to EAP and additional counselling support.
• Our life assurance policy ensures your loved ones are looked after should the worst happen.
• Our flexible benefits suite allows you to flex-up (or down) on benefits depending on what is most useful to you and your family at the time.
• Career mobility and progression which is based on merit as opposed to ‘time-served’ as well as the opportunity to travel to our global sites and visit customers when they need us on the ground.
• Active social and charity committee - lots of social events throughout the year including a summer social, Christmas party, Easter events, quizzes, book club, walking groups, coffee mornings and many more.
• We offer Cycle to work scheme and discounted gym membership if that’s your thing!
• Quirky office set on a beautiful nature reserve with fully-stocked fridges and larders.
• Free parking too!

Life at PlotBox:

• We are a growing / scaling company - as such we don’t always have everything neatly mapped out so you have to be comfortable with ambiguity sometimes.
• A 40 hour working week and flexible working hours. We ask everyone to be in the office during our core hours from 10-4pm meaning you can balance your work hours around life’s commitments.
• Hybrid working - for most roles, our staff work 2 days per week in the office and we love the opportunity it gives us to collaborate face to face.
• We believe in continuous improvement - so that can mean change is a pretty constant thing for us - we need our people to embrace change as opposed to resisting it.
• We believe feedback is crucial to development so we will create a safe environment where you can take onboard feedback and use it to improve.
• There is no room for ego round here - everyone is here because they bring something to the table - all voices are heard and respected.

PlotBox is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all qualified candidates regardless of race, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristic that makes you who you are. All employment decisions are based on qualifications, merit, and business needs. If you require any reasonable adjustment or wish to speak to a member of our Talent team about tailoring the recruitment process to your needs please email stating the role you are applying for.