Site Administrative Assistant - Engineering Solutions Livingston, United Kingdom Administrative ...

At Plexus, our vision is to help create the products that build a better world. By embracing an innovative culture of excellence, we pride ourselves on designing, manufacturing and servicing some of the world's most transformative products. From life-saving medical technology and mission-critical defense solutions to sophisticated industrial automation, we're proud to partner with our customers to bring their complex ideas to market.

With a vision rooted in the wellbeing and inclusive engagement of our team members, our customers, their end users and our communities, people are the heart of what we do and who we are. Our values include: Growing our People, Building Belonging, Innovating Responsibly, Delivering Excellence and Creating Customer Success. As part of our team, you'll do impactful work within an inclusive environment where everyone works together to achieve extraordinary outcomes.

We are seeking a highly organised, proactive, and forward-thinking Site Administrative Assistant to join our Bathgate Design Centre. In this role, you will provide critical operational support to our leadership teams, drive site engagement initiatives, and champion process efficiency. The successful candidate will manage day-to-day administrative coordination, foster a positive site culture, and leverage digital tools and AI to optimise workflows within a fast-paced environment.

• Site Coordination & Logistics: Act as the primary point of contact for the facility. Manage comprehensive UK and international travel arrangements (flights, hotels, vehicles, and visas) for the leadership team and senior staff. Coordinate logistics for external visitors and liaise with cleaning and office supply partners.
• Reports, Communication & Meetings: Prepare professional management reports and presentations using Google Workspace, ensuring the timely collection of data from global colleagues. Attend key meetings to accurately record minutes and track follow-up actions.
• Culture & Engagement: Coordinate site-wide events and activities-including team gatherings, recognition awards, volunteering initiatives, and charity drives-to support a positive workplace culture.
• AI Adoption & Process Improvement: Identify opportunities to integrate AI tools and modern software into daily workflows, automating routine tasks and driving continuous process improvement.
• Team Collaboration & Support: Work closely with the wider administrative team, providing cross-functional backfill support for the Customer Experience Assistant (such as meeting space coordination and visitor hosting).

The ideal candidate will demonstrate:

• Independent Decision-Making: A proven ability to work autonomously and advance key site initiatives independently, whilst maintaining the professional judgment to seek stakeholder buy-in when required.
• Stakeholder & Scope Management: Competence in managing competing priorities across multiple stakeholders, with a proactive approach to adopting new systems and seeking guidance during complex projects.
• Tech-Forward Skills: Advanced proficiency in standard office software (specifically Google Workspace tools), alongside a strong interest or practical experience in utilising AI applications to enhance efficiency.
• Event & Operations Management: Strong capability in planning and executing structured corporate events, travel schedules, and community initiatives.
• Professional Attributes: A methodical problem-solver with exceptional attention to detail, strong organisational savvy, flexibility, and the absolute discretion required to handle confidential information.
• Experience: A minimum of 4 years of related administrative experience is preferred. An equivalent combination of education and hands-on, high-level corporate support will be fully considered.

You will join a collaborative and professional engineering environment where continuous improvement is highly valued. This position offers an excellent opportunity to influence site culture, pioneer modern administrative processes, and deliver vital support to a dynamic design team.

We believe in rewarding your contribution with a comprehensive package designed to support your life both inside and outside of work.

• Growth: Bespoke development plans and volunteer time off
• Health: Private medical insurance, Employee Assistance Program and vision care
• Wealth: Enhanced pension contributions, life assurance, and group income protection
• Lifestyle: Electric Vehicle and Cycle to Work schemes, plus 33 days of annual leave

At Plexus, we don't look for culture fit, we look for culture add. We value the unique perspectives you bring and review every candidate holistically, balancing professional experience, education and individual journey.

As a Disability Confident employer, we recruit purely on the basis of skills and merit, ensuring an equitable process for everyone. We are committed to providing reasonable accommodations for individuals with disabilities or special requirements.