Production Coordinator in Hampshire, West End

Playful Productions is one of the leading independent theatre production companies in the West End. We are passionate about presenting high-quality shows to audiences across the UK and beyond. We are committed to a workplace culture that embraces equality, diversity and inclusion across all departments.

The Production Coordinator coordinates the day-to-day management of West End productions, including both Broadway and international transfers, tours, new productions, large-scale productions and workshops. The Production Coordinator works closely with the General Manager to deliver the allocated productions on budget and to schedule. They will coordinate the production process from start to finish including schedules, negotiations, recruitment of production staff, processes (including accounts, payroll, royalties, marketing, technical), company welfare, press nights and travel/accommodation. The Production Coordinator will support on all budgeting and monitor expenditure. The Production Coordinator ensures the smooth running of the production and delivers Playful’s work to the highest standard. The Production Coordinator works on more than one production.

Responsibilities:

• Accountable for the effective coordination of productions from pre-production to closing.
• Coordinate new productions in development from a General Management point of view – liaising with Producers and supporting the coordination of all aspects of the setup of a production.
• Support the drafting of production budgets and monitor the weekly running budget and pre-production expenditure.
• Coordinate the casting process and support the recruitment and appointment of senior production staff.
• Lead on the recruitment and appointment of production staff, including conducting interviews and negotiating contractual terms.
• Draft and negotiate production contracts ensuring contracts are issued accurately and no later than two weeks prior to an individual’s start date.
• Update the Head of Contracts with the status of issuing all production contracts.
• Deputise and support the General Manager in updating, liaising and reporting to Producers and Executive Producers on a regular basis.
• Work closely with the Company Management team of each production on the management of all production staff.
• Coordinate production insurance ensuring all aspects of the production are suitably insured.
• Monitor developments in union agreements and ensure that Playful Productions fulfils its obligations as an employer.
• Check and proof weekly theatre contra statements and monitor the financial performance of each production.
• Oversee invoice coding and sign off.
• Coordinate visas, work permits and appropriate tax exemptions where necessary for foreign personnel involved in UK productions.
• Coordinate travel, transport, accommodation and per diems.
• Coordinate every aspect of press and media nights, including compilation of guest list, mailing of invitations, seat allocation, distribution of tickets, logistics, press night parties and company gifts.
• Deputise for the General Manager at weekly marketing meetings, Producer meetings and Executive Producer Meetings.
• Coordinate access performances and maintain awareness of developments in this area.
• Be the General Management primary point of contact in the theatre buildings and across productions.
• Manage the workload of the Production Assistant as required.
• Promote a fair, inclusive and respectful working environment through policies, training and procedures.

Person Specification:

Minimum Requirements:

• Demonstrable experience working on musicals and/or plays in a professional theatre environment in a similar role.
• Experience of working on large-scale West End musicals.
• Experience of the day-to-day management of productions.
• Experience of contract drafting.
• Awareness and working knowledge of Union Agreements.
• Experience of HR processes, including employee relations.
• Proven ability to deliver work within budgetary constraints.
• Excellent written, verbal communication and numeracy skills.
• Advanced skills in Microsoft Word, Outlook and Excel.
• A flexible approach to working hours, including evenings and weekends as required.

Essential Criteria:

• Experience of coordinating large-scale events, such as press nights.
• Experience of casting and recruitment processes.
• Proven ability to work effectively with high-level stakeholders.
• Demonstrable commitment to inclusive practices.
• Excellent time management skills.
• Excellent organisational skills.
• Ability to communicate with confidence at all levels.
• High levels of tact, diplomacy and discretion.
• Strong attention to detail and accuracy.
• Calm, patient and resourceful approach.
• Willingness to work collaboratively and support other roles when required.

Desirable Attributes:

• Experience of working on more than one production simultaneously.
• Experience of working on a UK touring production.
• Experience specifically within a commercial theatre environment.
• A strong sense of being attentive to the needs of Directors, office teams and the wider company.
• A sense of humour and positive, team-focused attitude.

Covering and Deputising:

Provide holiday and out of office cover for other members of the Production Team as required.

Annual Holiday: 20 days’ holiday during each holiday year, rising to 22 days after 2 years and 25 days after 5 years of service, in addition to all Bank and Public Holidays.

Working Hours: Normally 10am to 6pm Monday to Friday in the office with an hour for lunch. Additional hours including some evenings and weekends will be expected as necessary.

Contract: Permanent. Subject to a three-month probation period.

Salary: Competitive and according to experience.

Application: All applicants must be eligible to work in the UK. To apply please visit our website no later than 9am on Monday 3rd August 2026. Please write “Production Coordinator” in the subject of the email.