Production Assistant in Hampshire, West End

Playful Productions is one of the leading independent theatre production companies in the West End. We are passionate about presenting high-quality shows to audiences across the UK and beyond. We are committed to a workplace culture that embraces equality, diversity and inclusion across all departments.

The Production Assistant supports the day-to-day management of West End productions, including both Broadway and international transfers, tours, new productions, large-scale productions and workshops. The Production Assistant works closely with the Production Coordinator to deliver the allocated productions on budget and to schedule. They will support and assist the production process from start to finish including schedules, negotiations, recruitment of production staff, processes (including accounts, payroll, royalties, marketing, technical), company welfare, press nights and travel/accommodation.

On specified Productions:

• Support the coordination of productions from pre-production to closing.
• Support new productions in development from a General Management point of view.
• Assist the coordination of the casting process; booking space, and actor availability checks.
• Availability check, book and secure rehearsal spaces as required.
• Assist and support the recruitment and appointment of production staff.
• Draft deals for cast, stage management and technical production staff in line with budget and union agreements.
• Draft and log production contracts no later than two weeks prior to an individual’s start date.
• Update the Head of Contracts with the status of issuing all production contracts.
• Support the preparation and dispatch of individual investment agreements.
• Support in administering updates and reports to Producers and Executive Producers on the status and progress of a production.
• Work closely with the Company Management team of each production on the management of all production staff.
• Produce and distribute schedules and welcome packs as necessary.
• Work closely with the Production Manager of each show and assist in the coordination and delivery of the production.
• Liaise with producers, co-producers and creative teams as required.
• Work closely with the Health and Safety Consultant on each show.
• Coordinate production insurance as required.
• Monitor developments in union agreements.
• Check and proof weekly theatre contra statements.
• Monitor the financial performance of each production.
• Assist in checking the weekly payroll.
• Manage the processing of all invoices under the supervision of the Production Coordinator.
• Apply for visas, work permits and appropriate tax exemptions where necessary.
• Oversee travel, transport, accommodation and per diems.
• Coordinate House Seats.
• Assist in the coordination of any individual or company training required.
• Assist the coordination of every aspect of press and media nights.
• Deputise for the Production Coordinator as required.
• Support and assist on logistics relating to press, marketing and promotional events.
• Support on the compiling, drafting, proofing and sign off of production programmes.
• Deputise for the Production Coordinator or General Manager at running shows.
• Support on booking access performances.
• Ensure that all decisions made for productions are carried out in a timely manner.
• Be the General Management primary point of contact in the theatre buildings.
• Respond to complaints and special requests.
• Minute meetings as required.
• Organise regular production meetings and other meetings as required.
• Promote a fair, inclusive and respectful working environment.

General:

• Embody and promote Playful’s values, approach and working culture across productions.
• Ensure consistency across productions in General Management process and approach.
• Look for ways to streamline and improve production processes.
• Represent Playful externally and deputise for the Production Coordinator or General Manager as required.
• Engage with the development process, attending performances, readings and workshops when required.
• Keep abreast of new talent in the industry, productions opening and general trends in the West End.
• Build relationships with potential creative teams, cast, stage managers, casting directors etc.
• Network and explore potential working partnerships for the future.
• Contribute to the smooth day-to-day running of the office.
• Welcome guests and answer the phones as required.
• Be an ambassador for Playful Productions providing a welcoming atmosphere and hospitality for colleagues and visitors.

This job description may be amended from time to time in line with the demands of Playful Productions’ varied production portfolio.

Person Specification

Minimum Requirements:

• Demonstrable experience working on musicals and/or plays in a professional theatre environment.
• Experience of working on large-scale West End musicals.
• Experience of the day-to-day coordination and management of productions.
• Experience of booking travel and accommodation for large-scale projects.
• Excellent written, verbal communication and numeracy skills.
• Advanced skills in Microsoft Word, Outlook and Excel.
• A flexible approach to working hours, including evenings and weekends as required.

Essential Criteria:

• Experience of coordinating large-scale events, such as press nights.
• Proven ability to work effectively with high-level stakeholders.
• Demonstrable commitment to inclusive practices.
• Excellent time management skills.
• Excellent organisational skills.
• Ability to communicate with confidence at all levels.
• High levels of tact, diplomacy and discretion.
• Strong attention to detail and accuracy.
• Calm, patient and resourceful approach.
• Willingness to work collaboratively and support other roles when required.
• A strong sense of being attentive to the needs of Directors, office teams and the wider company.

Desirable Attributes:

• Experience of casting and recruitment processes.
• Experience of contract drafting.
• Awareness and working knowledge of Union Agreements.
• Experience of working on more than one production simultaneously.
• A sense of humour and positive, team-focused attitude.

Covering and Deputising:

• Provide holiday and out of office cover for other members of the Production Team as required.

Annual Holiday: 20 days’ holiday during each holiday year, rising to 22 days after 2 years and 25 days after 5 years of service, in addition to all Bank and Public Holidays.

Working Hours: Normally 10 am to 6 pm Monday to Friday in the office with an hour for lunch. Additional hours, including some evenings and weekends, will be expected as necessary.

Contract: Permanent. Subject to a three-month probation period.

Salary: Competitive and according to experience.

Application: All applicants must be eligible to work in the UK. To apply, please email a cover letter (no longer than 2 sides) and CV via the button below, no later than 9am on Monday 3rd August 2026. Please write “Production Assistant” in the subject of the email.