Project Officer

*Closing 5^th October*

Project Officer

Duncrue Industrial Estate, Belfast

Temporary (Approx 8 weeks)

£24.14 per hour

37 hours per week

Main Purpose

The post holder will report to the Assistant Programme Manager (Fabric) and will be responsible for:

• Assisting the implementation, delivery, and monitoring of an effective fabric programme of refurbishment projects and improvement works for Council assets, ensuring compliance with applicable legislation and statutory requirements.
• The co-ordination, design, implementation, and delivery of multiple assigned bespoke projects within the agreed timeframes or specific deadlines.
• The provision of a full architectural design service and the preparation of full design packages for use in procurement exercises.
• The development of design briefs and the procurement, appointment, and management of consultancy services required in respect of assigned projects.
• The project management of assigned architectural projects in compliance with the RIBA stage plan and agreed project management methodology, resolving any immediate issues arising.
• Ensuring effective financial management and high quality, responsive and integrated customer focused services for the assigned fabric programme of work and assigned bespoke projects.
• The co-ordination of architectural projects with the unit's wider range of M&E programmes and projects and other programmes of work across the department and wider organisation.
• Providing specialist professional and technical advice and guidance on all property-related matters as required.

Main Roles and responsibilities

• Work collaboratively with department staff to ensure the operational delivery of all functions within the assigned service area, the energy and climate agenda (including all statutory and non-statutory responsibilities) and support in delivery of the Council's strategic priorities.
• Plan, deploy and manage all allocated resources in such a way as to secure optimal performance and to assist in the achievement of the fabric project's sections financial and operational targets.
• Contribute to the development of overall department aims, values, objectives, strategies, and policies as a member of the departmental team.
• Liaise with relevant Department Project Teams in respect of the design, construction, and handover of new-build and major refurbishment projects utilising departmental systems and processes. Assist in the development, implementation, delivery, and monitoring of a fabric planned maintenance programme and bespoke projects for all the Council's properties and installations, ensuring successful delivery in line with agreed timelines.
• Produce reports, data, relevant requests for information and documentation for presentation to the Assistant Programme Manager (Fabric), Maintenance Programme Manager (Fabric), and the Property Services Manager were required. Assist in the implementation of effective customer engagement techniques, to ensure constructive and effective working relationships with other department staff, Council staff in other departments, senior officers, building occupiers, and a range of external contractors, consultants, engineers, public utility providers, statutory bodies, and any other relevant partners across the construction environment.
• Assist with the timely and accurate compilation of revenue and capital estimates associated with fabric projects and to be responsible for assigned revenue and capital budgets associated with the assigned service area.
• Assist in the development of the unit's annual service plan, and to be responsible for the monitoring, management, and reporting of a range of performance indicators associated with the assigned service area.
• Responsible for the production, updating, retrieval, storage and archiving of timely and effective architectural designs in the agreed CAD format, and to prepare drawings and specifications for assigned fabric projects to all Council assets, infrastructure, and related equipment in line with the unit's timescales and priorities.
• Responsible for the development of design briefs and the procurement, appointment, and management of consultancy services required in respect of assigned projects.
• Fulfil the responsibilities of the following statutory roles: Principle Designer for the purposes of the CDM regulations.
• Responsible for the development of contract specifications and tender & quotation documents associated with the assigned service area, in accordance with BCC procurement policy including tender & quotation evaluation, and contract award. Assist in the effective procurement of contracted services required by the fabric projects section, including regular monitoring, management and performance review of all contracts within the assigned service area.
• Responsible for the project management of assigned fabric projects in compliance with all stages of the RIBA stage plan and agreed project management methodology, including management of the design change process, ensuring that assigned projects are delivered to cost, time, and quality targets.
• Carry out all necessary site visits, including rigorous pre and post inspection site visits and assessments, to ensure optimal drafting of work specifications and that assigned projects are compliant with the design, work specification, and any associated work instructions, for the assigned service area and resolve priority issues as they arise.
• Responsible for assessing and verifying the type and amount of works claimed in respect of contractors claims for payment, and to assist the Quantity Surveyors and other members of the Property Maintenance team in finalising and agreeing contractor claims for payment and final accounts in respect of assigned projects.
• For the assigned service area, to be responsible for ensuring compliance with statutory obligations and codes of practice in respect of assigned projects and related matters, including compliance related design changes, obtaining any relevant statutory approvals, the production and submission of any relevant documentation, and that effective processes and procedures are implemented and monitored to ensure that these obligations are fully met.

Essential Criteria:

(Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV)

Applicants must, as at the closing date for receipt of application forms:

Possess a full, current driving licence which enables them to drive in Northern Ireland or have access to a form of transport which enables them to meet the requirements of the post in full. It is desirable that a vehicle is also available for official business.

Possess a third level qualification in a relevant subject such as Architectural Technology, Construction Engineering and Management, Construction and the Built Environment or equivalent qualification

and

be able to demonstrate, by providing personal and specific examples on the application form, at least two years relevant experience in the following specific areas:

• The provision of a full architectural design service and the preparation of full design packages including the use of Computer-Aided Design (CAD) Applications.
• The project management of architectural projects in compliance with the RIBA stage plan.
• The procurement, appointment, and management of consultancy services or the provision of consultancy services.

Special skills and attributes

Applicants must be able to demonstrate evidence of the following skills and attributes which may be tested at interview:

Communication and influencing skills: the ability to demonstrate highly effective oral and written communication skills and the ability to write complex reports within tight timeframes.

Team working skills and leadership skills: the ability to participate and contribute to a multi-disciplinary project team to achieve team objectives and foster high levels of cooperation between team members within a performance management culture.

Corporate knowledge: the ability to work as a corporate team member, seeking to achieve organisation wide objectives, through participation in intra and inter-departmental teams.

Project management and work planning skills: the ability to determine priorities and resource requirements for projects and assigned work and manage allocated workload based on available resources and to work to tight deadlines to ensure effective delivery.

Partnership working skills: the ability to form, maintain and enhance partnership working with internal and external stakeholders, to build consensus around key projects.

Analytical skills: the ability to analyse and interpret complex issues, to exercise critical judgement, to take effective decisions to arrive at practical solutions and successful outcomes and to collate complex data and information.

Performance management skills: the ability to performance manage projects and work streams including the setting of objectives and targets, monitoring criteria and evaluation of performance measures.

Political sensitivity skills: the ability to work in a local political environment with awareness, sensitivity, and commitment to working closely with elected politicians, and senior officers, and maintaining positive public relations.

Relationship management skills: the ability to build and sustain relationships across the organisation.

Technical Skills: the ability to analyse complex technical issues and develop technical solutions that are compliant with legislative requirements and relevant codes of practice.

Commitment to change: The ability to demonstrate a personal commitment to change and the ability to successfully participate in organisational or other major change programmes.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.

We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible.

Please note only those candidates shortlisted may be contacted.

**Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. **

Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level