HR Administrator in Lisburn

Closing: 21st August

NIFRS HQ, Lisburn

Temporary (6 weeks with possible extension)

£16.68 per hour

36.25 hours per week

Main Purpose

As an integral member of the Employee Services Team, provide a modern, professional and customer focused HR administrative service to support the vision and mission of NIFRS.

Main Roles and Responsibilities

• Provide a professional and confidential administrative service for all aspects of the Human Resources function in accordance with the NIFRS HR policy framework, employment legislation, HR best practice and Data Protection legislation.
• Support for Resourcing, Business Partnering and Equality, Diversity and Inclusion functions in regards to contracts, procurement, and monthly reporting.
• Ensure all administrative duties within the Employee Services section are efficiently and effectively carried out and collaborate with colleagues to meet constantly changing tight deadlines and conflicting priorities.
• Provide guidance and support to managers and staff at all levels in employee services issues, including clarifying terms and conditions in line with legislation, policy and NJC Conditions (Green, Grey and Gold book).
• Maintain an up to date knowledge of developments across a broad range of HR-related activity to include changes to regulations, legislation and national/local terms and conditions of employment.
• Produce a range of general correspondence in line with NIFRS policies and ensure relevant electronic and paper records are filed accurately and on a timely basis in line with GDPR and Record Retention Policies.
• Ensure electronic systems, databases and spreadsheets used by HR (for example PAMS, Pharos, MIS) are maintained accurately and on a timely basis to support the People and Culture Directorate.
• Ensure all computerised and manual employee records are up to date and accurate and liaise with departments such as Establishment Office, Payroll and IT regarding changes.
• Update and maintain employee records and databases to include Paternity, Maternity, Flexible Working, Career Break, Miscellaneous Leave, Agency Workers, Leavers etc.
• Accurately prepare and issue paperwork relating to maternity, paternity and shared parental leave.
• Administer and monitor the probationary review process working with relevant departmental managers ensuring relevant paperwork is completed and properly recorded.
• Support and process the monthly HR/Payroll administration and adhere to all necessary timescales and deadlines.
• Ensure the accurate completion of payroll instructions for the Payroll Teams.
• Complete the accurate monthly checking process alongside the Payroll Teams.
• Ensure Payroll are notified of all changes to staff terms and conditions and act on management instructions and staff requests in a timely fashion.
• Enter all fit notes received within NIFRS onto the HR Information Systems and assist with updating and ensuring accurate employee sickness absence records are available on the HR systems.

Essential Criteria:

• Possess at least five GCSEs (or equivalent) at Grades A*- C / 9 - 4, to include English and Maths; and have at least one years’ experience of working in a demanding office environment, carrying out a range of business support tasks.
• OR have at least two years’ experience of working in a demanding office environment, carrying out a range of business support tasks.
• Proficient in the use of Microsoft Office applications i.e. Word, Excel, PowerPoint and Outlook.
• Experience meeting the needs of both internal and external customers.
• Demonstrate effective planning, organisation and prioritising skills and attention to detail.
• Effective communication skills (both oral and written) and the ability to provide timely and accurate information.
• Ability to work under pressure of multiple deadlines.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.

We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible. Please note only those candidates shortlisted may be contacted.

Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.

Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.