Events Coordinator

To be responsible to the Events Officer for assisting with the development, management, delivery and evaluation of a comprehensive, customer focused programme of events. This will include establishing regular programmes, schemes, fun days and events to encourage the use of open spaces and active living in line with the councils Open Space Strategy. To promote the councils key messages through outdoor events in parks. To research new developments in events management and providing advice to members and staff on issues relevant to parks events. To support the Open Spaces and Active Living Manager with the delivery of the Parks and Open Spaces strategy.

Responsibilities

• To assist the Events Officer develop, manage and evaluate a comprehensive and varied programme of events in parks and open spaces according to set budgets and timescales to ensure maximum use of parks and leisure facilities.
• To act as first point of contact for customers enquiring about booking an event in parks and open spaces.
• To provide advice and guidance on all matters relating to the departments Events Policy, assisting customers to complete the required procedure prior to the event taking place.
• To assist with the monitoring, evaluation and review of all events in parks in light of council policy and the Open Space Strategy.
• To assist with the preparation and evaluation of tenders and quotations in respect of events in parks and to manage appropriate external contractors, entertainers and demonstrators at events.
• To ensure the necessary high standards of service delivery through the supervision of staff employed by the council, and/or staff employed by contractors working for the council.
• To ensure that all relevant licenses, legal agreements and risk assessments are in place prior to all events.
• To support corporate media relations resource in promoting good public relations between City and Neighbourhood Services Department and the general public.
• To support the use of parks facilities for events by establishing working relationships with external groups such as relevant community and tenants associations, voluntary bodies, specialist associations, horticultural groups, voluntary groups, sc
• To assist the Events Officer in providing the content of all online and print publicity material for programmed events to the departments Lead Communicator. This should include all relevant event booking documents, guidance manual etc.
• To research development in the field of public event management and to research new and potential ways of encouraging the use of parks and leisure services through organising events.
• To ensure key corporate messages are transmitted through events in parks by liaising and working with other council departments and external organisations and partners.
• To implement appropriate methods of measuring success including the monitoring of own work and time for budget and performance monitoring.
• To prepare information and reports as requested, under the direction of the Events Officer.
• To undertake regular training to ensure that all knowledge required to safely stage events is kept up to date, for example, health and safety, risk assessments, legal agreements etc.
• To motivate and manage any staff, that may be assigned, to the post holder to ensure effective service delivery and to be responsible for reviewing and implementing a proper staff training and development programme.
• To participate in all induction and in-service training provided by Belfast City Council and in the induction and support of all newly appointed staff and other human resource management policies and procedures, as appropriate, including, absence
• To participate as directed in the councils recruitment and selection procedures.
• To act in accordance with the council and departmental policies and procedures including customer care, equal opportunities, health and safety, safeguarding and any pertinent legislation.
• To undertake the duties in such a way as to enhance and protect the reputation and public profile of the council.
• To undertake such other relevant duties as may from time to time be required.

Skills and Qualifications

• (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV)
• At least one years relevant experience in each of the following areas:
  a. assisting with the planning and delivery of outdoor parks events and activities; and
• Assisting in the marketing and promotion of events and activities including the provision of content for on-line and print publicity material.
• Customer care skills: The ability to understand and apply customer care principles and standards.
• Work planning skills: The ability to forward plan and to effectively prioritise the work of a large section taking into account short and medium term goals, service demands and the availability of resources.
• Project management skills: The ability to manage and deliver a range of projects on time and to budget.
• Partnership working skills: The ability to work with a diverse group of professionals across public, private, voluntary and community sectors and establish good working relationships to meet common objectives.
• Team working skills: The ability to work within a small team to ensure the delivery of agreed work objectives.
• Communication skills: Excellent oral and written communication skills, with the ability to represent and promote the interests of the department within the organisation, to Belfast and beyond.

Location: Belfast
Salary: £15.82 per hour
Contract type: Temporary (weekly hours 37)
Worktime: Monday – Thursday 8:30am – 5:00pm; Friday 8:30am – 4:30pm