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For Companies At a Glance
- Tasks: Provide essential admin support and help keep the office running smoothly.
- Company: Join a dynamic team supporting the Chief Executive in a vibrant environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace.
- Why this job: Perfect for those looking to kickstart their career in administration and management.
- Qualifications: Must have at least one year of relevant admin experience and strong communication skills.
- Other info: Opportunity for growth and development in a collaborative setting.
The predicted salary is between 30000 - 42000 £ per year.
To be responsible to the appropriate senior officer for the provision of business and administrative support including word processing, typing, filing and arranging appointments within the unit. The post holder will also assist in providing support and operational cover for other functions.
Responsibilities
- To provide administrative and secretarial support for the Chief Executive and Office of the Chief Executive as required.
- To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures.
- To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive.
- To process confidential incoming mail, internal and external, and distribute and copy on a daily basis.
- To prepare minutes and agendas for meetings and service them as required.
- To type confidential letters and reports (including committee reports) as directed from handwritten notes or dictation.
- To organise meetings as required including hospitality for meetings, room bookings, lunches and refreshments as required.
- To maintain and develop any filing systems in operation as directed.
- To requisition and receive goods, supplies and equipment as directed in line with council procedures.
Skills and Qualifications
- Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples, at least one year's relevant experience in each of the following three areas:
- a. carrying out administrative duties, including supporting a team with diary management and organising appointments and meetings;
- b. liaising with senior management and professional officers; and
- c. servicing meetings including taking minutes and organising agendas.
Area: Derry or Londonderry
Closing date: 05 Dec 2025
Management Support Assistant in Belfast employer: Platinum Recruitment NI Ltd
Contact Detail:
Platinum Recruitment NI Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Support Assistant in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in management support roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative support. Think about how you can showcase your experience with diary management and meeting organisation. We want you to shine!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer's mind. Plus, it shows your enthusiasm for the role, which is always a bonus.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We make it easy for you to showcase your skills and experience directly to employers looking for someone just like you.
We think you need these skills to ace Management Support Assistant in Belfast
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight your relevant experience. Use specific examples from your past roles that align with the responsibilities listed in the job description. This shows us you understand what we're looking for!
Show Off Your Skills: Don’t just list your skills; demonstrate them! When mentioning your communication and IT skills, provide concrete examples of how you've used them in previous jobs. We want to see how you can bring those skills to our team.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications at a glance.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Platinum Recruitment NI Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Management Support Assistant. Familiarise yourself with tasks like diary management, minute-taking, and liaising with senior management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare Real-Life Examples
Think of specific situations from your past experience where you've successfully handled administrative duties or supported a team. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your skills effectively and give the interviewer a clear picture of your capabilities.
✨Showcase Your IT Skills
Since the role requires proficiency in standard office programmes, be ready to discuss your experience with word processing, spreadsheets, and databases. If possible, mention any specific software you've used and how it helped you in your previous roles. This will highlight your technical competence.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges the Chief Executive faces, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
