Corporate Business Officer in Belfast

The post holder will form an integral part of the business support function within the Finance and Corporate Directorate of the Strategic Planning and Performance Group (SPPG) of the Department of Health. They will have the responsibility of providing an efficient and effective business support function on behalf of and to support the Director and Senior Managers. Corporate Business Officer roles and responsibilities may also include providing support in other corporate areas which include but are not limited to Medical Record requests and Premises/Estates.

Responsibilities

• To provide high quality, routine administrative support within Corporate Business as required i.e. servicing meetings, data inputting, filing, photocopying, scanning, printing and binding, ensuring effective use of SPPG resources.
• To undertake typing and word processing duties as required, including minutes taking, transcribing minutes, reports and letters.
• To ensure appropriate files and information are available for the Senior Managers for meetings and appointments and operate an efficient bring forward system as required.
• To prepare PowerPoint presentations for use at senior-level, including scrutiny of data for inclusion in presentations, identifying any issues in relation to accuracy of the data and bringing these to the attention of relevant stakeholders.
• To prepare and produce reports/dashboards in correct format as required within agreed deadlines.
• To be responsible for the management of the calendars/diaries of senior managers within the Directorate including providing details of availability to meeting organisers.
• To be responsible for agreeing, maintaining and issuing schedules for recurring meetings.
• Provide Personal Assistant/secretarial support to Directors/Chief Operating Officer as required.
• To manage a bring forward system and ensure effective monitoring by undertaking the necessary action in order to comply with deadlines.
• Ordering and maintaining appropriate stationery supplies ensuring VFM as appropriate and required.
• To be responsible for the development, input management and maintenance of corporate business databases such as goods and services expenditure, gifts and hospitality, declarations of interests etc.
• To plan and co-ordinate conferences, workshops and events involving liaison with a wide range of stakeholders such as Trust and DoH colleagues (arranging appropriate venue, coordinating travel arrangements, hospitality and resources).
• To organise travel arrangements for the Senior Managers, including booking flights, transfers, hotels and meeting accommodation as well as preparation of itineraries.
• To establish and maintain effective communication systems within the team and other directorates both internal and external.
• To manage and update the Directorate organisation chart on an ongoing basis to ensure it reflects the current structure and includes details of vacant posts.

Skills and Qualifications

• GCSE Mathematics & English (Grades A-C) or equivalent qualification to demonstrate literacy and numeracy and 2 x A Levels or equivalent.
• 18 months relevant administrative/clerical experience or 3 years relevant administrative/clerical experience.
• Have an excellent working knowledge of Microsoft Outlook, PowerPoint, Word, Access & Excel.
• Relevant experience refers to experience of providing administrative support; providing support in working with medical records or providing premises/estates support.
• Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the SPPG which will permit them to carry out the duties of the post.
• Excellent interpersonal skills, ability to communicate fluently and effectively both writing and orally with other agencies, members of staff and all grades of staff.
• Ability to plan and organise work to deliver high quality work within tight timescales.
• Ability to understand and analyse problems and devise practical and creative solutions.
• Be able to deal with sensitive and confidential information.
• 2 years’ experience in high level word processing (report writing, spreadsheet maintenance etc).

Further Information

Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV. A full job description will be provided to those candidates who are interested in the position.

Area: Derry or Londonderry
Closing date: 06 Nov 2025
Area: All of Northern Ireland
Closing date: 07 Nov 2025