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- Tasks: Support C-Suite executives with diary management, travel coordination, and communication tasks.
- Company: Planet is a leading tech company revolutionising payments for retail and hospitality sectors globally.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for career growth.
- Why this job: Join a dynamic team in a fast-paced environment, making a real impact on customer experiences.
- Qualifications: 10+ years supporting C-Suite executives, excellent communication skills, and proficiency in digital tools required.
- Other info: Diversity is valued; we encourage applications from all backgrounds.
The predicted salary is between 43200 - 72000 £ per year.
About Us:
Planet is a leading technology company transforming payments by putting customer experience first. We offer integrated solutions that include payment processing, VAT refunds, dynamic currency conversion, and management services for merchants in the Retail and Hospitality sectors worldwide.
In recent years, we have experienced significant growth, expanding our services and global presence.
With strong private equity investors, Advent International and Eurazeo, we have the financial capital and expertise to grow our capabilities and reach through acquisitions.
Our mission is to create a world of connected commerce where payments are simple, secure, and seamless, enabling our partners to deliver exceptional experiences to their customers.
Role Overview:
We are looking for a highly skilled and proactive Executive Assistant (EA) to join our Executive Support team. This team plays a critical role in supporting Planet’s Executive Leadership across multiple functions including Commercial Sales, Retail, Hospitality, Product & Technology, Growth, Legal, and People.
As an EA, you will provide high-level administrative and business support to senior leaders in a fast-paced, global environment. This role will support both the Chief Commercial Officer and Chief People Officer and requires a highly organised individual with exceptional written and verbal communication skills, sound judgement, and the utmost discretion.
What You Will Do:
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Diary Management: Coordinate complex, ever-changing schedules with precision.
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Stakeholder Liaison: Build and maintain strong relationships across internal and external stakeholders through clear, professional communication.
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Travel Management: Organise seamless domestic and international travel, including flights, accommodation, visas and itineraries.
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Travel & Expense Oversight: Track and monitor travel and expenses for Commercial, preparing reports and following up on items as needed to ensure compliance and accurate reconciliation.
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Expense Processing: Submit and reconcile expenses in accordance with Planet’s policies using the Navan system.
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Business Report Preparation: Own the preparation and timely distribution of weekly reports for Commercial, including proofreading of content and excellent formatting.
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Communication Support: Draft clear, well-structured communications on behalf of the Chief Commercial Officer.
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Communication Events: Coordinate and lead on the delivery of key internal events, such as Town Halls and leadership offsites, including agenda preparation and logistical planning, ensuring smooth running through good execution.
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Employee Engagement Support: Lead on Commercial employee engagement initiatives – preparing communications, analysing engagement data and producing summary reports with key insights. Follow up with engagement leads to ensure agreed actions are tracked and completed.
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Team collaboration: Work closely with the other EAs to share best practices, align on cross-functional priorities, and ensure consistent, high-quality support across the Executive team.
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Office management: Work closely with the office manager to support on-site tasks and help ensure the smooth day-to-day operation of the London office.
What You Will Bring
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At least 10 years of experience supporting C-Suite executives in a global, fast-paced environment.
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Outstanding organizational and time management skills with the ability to manage competing priorities calmly and effectively.
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Excellent verbal and written communication skills with the ability to adapt your style to different stakeholders.
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A high level of discretion, integrity, and emotional intelligence, particularly when handling sensitive matters.
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Confident with digital platforms, with strong proficiency in Microsoft Outlook, Teams, PowerPoint, and tools such as Workday and travel management platforms.
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A proactive, can-do mindset with the ability to work both independently and collaboratively as part of a high-performing team.
Why Planet :
Planet is an equal opportunity employer where diversity is valued, and all employment is decided based on qualifications, merit, and business need.
Come and grow your career in the most exciting, fast paced technology market, with a business that delivers feel-good connected commerce. We would love to hear from you – Apply now.
At Planet, we embrace a hybrid work model, with three days a week in the office.
Reasonable accommodations may be made in order to allow for an individual to perform the essential functions of this role successfully.
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Executive Assistant, C-Suite Support employer: Planet
Contact Detail:
Planet Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, C-Suite Support
✨Tip Number 1
Familiarise yourself with the specific tools and platforms mentioned in the job description, such as Microsoft Outlook, Teams, and travel management systems. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Research Planet's recent projects and initiatives in the payments technology sector. Understanding their mission and current challenges will help you engage in meaningful conversations during interviews and show that you're genuinely interested in contributing to their goals.
✨Tip Number 3
Network with current or former employees of Planet on platforms like LinkedIn. This can provide you with insider insights about the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 4
Prepare examples from your past experience that highlight your organisational skills and ability to manage competing priorities. Be ready to discuss how you've successfully supported C-Suite executives in fast-paced environments, as this will resonate well with the hiring team.
We think you need these skills to ace Executive Assistant, C-Suite Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience supporting C-Suite executives. Emphasise your organisational skills, communication abilities, and any specific tools you've used that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of Planet's mission and values. Mention how your proactive mindset and experience in fast-paced environments make you a perfect fit for the role.
Highlight Key Skills: In your application, specifically mention your proficiency with digital platforms like Microsoft Outlook and Teams, as well as your experience in diary management and stakeholder liaison. Use examples to demonstrate these skills.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, and that your communication is clear and professional, reflecting the high standards expected in this role.
How to prepare for a job interview at Planet
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need to demonstrate your ability to manage complex schedules and competing priorities. Prepare examples from your past experience where you successfully organised multiple tasks or events, highlighting your attention to detail and time management skills.
✨Communicate Clearly and Professionally
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly and professionally. Be ready to discuss how you've handled communication in previous roles, especially in high-pressure situations, to show that you can adapt your style to different audiences.
✨Demonstrate Discretion and Integrity
This position requires a high level of discretion, especially when dealing with sensitive information. Be prepared to discuss scenarios where you've had to maintain confidentiality and exercise sound judgement, showcasing your integrity and emotional intelligence.
✨Familiarise Yourself with Relevant Tools
The job mentions proficiency in tools like Microsoft Outlook, Teams, and travel management platforms. Brush up on these tools before the interview and be ready to discuss how you've used them effectively in your previous roles to streamline processes and enhance productivity.
