Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support maintenance teams with admin tasks and keep everything organised.
- Company: Join a dynamic team in central Oxford focused on sustainability.
- Benefits: Gain valuable experience in a supportive environment with potential for growth.
- Why this job: Be part of exciting projects while enhancing your organisational skills.
- Qualifications: Previous admin experience and strong organisational skills required.
- Other info: Temporary position with opportunities to learn and develop.
The predicted salary is between 24000 - 36000 £ per year.
Planet Recruitment have an exciting opportunity for an experienced Maintenance Administrator to join our client based in central Oxford. This is a temporary position.
Responsibilities
- Provide the Head of Maintenance and Maintenance Works Supervisor with a high level of administrative support.
- Keep accurate records of planned and reactive maintenance.
- Ensure that maintenance of plant and equipment is undertaken at the correct intervals.
- Assist with the planning and co-ordinating of larger projects.
- Organise meetings with contractors on site and diarise at the request of the Head of Maintenance or Maintenance Works Supervisor.
- Keep a record of estimates and invoices.
- Maintain accurate COSHH records and ensure that risk assessments are kept up to date.
- Record actions from fire, health & safety, insurance inspections and bring them to the attention of the Head of Maintenance.
- Distribute information to contractors e.g. drawings and specs.
- Place orders with suppliers as requested by the Maintenance Supervisor and Head of Maintenance within approved financial limits.
- Schedule all legislative inspections e.g. lifting inspections, pressure systems, refrigeration FGas and gas safe certifications.
- Input monthly energy data.
- Play an active part in the Colleges evolving sustainability plan.
Qualifications / Requirements
- Previous experience in an administrator position.
- Be highly organised.
- Able to organise your own workload.
- Knowledge of health and safety documentation.
Further details of the vacancy available. Please apply online.
Maintenance Administrator in City of London employer: Planet Recruitment
Contact Detail:
Planet Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the maintenance and administration sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their maintenance goals.
✨Tip Number 3
Practice common interview questions related to administration and health & safety. Being able to articulate your experience and knowledge will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Maintenance Administrator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Maintenance Administrator role. Highlight your previous administrative experience and any relevant skills, especially those related to health and safety documentation. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Mention specific experiences that relate to the responsibilities listed in the job description. We love a good story!
Be Clear and Concise: When filling out your application, keep your language clear and to the point. Avoid jargon unless it's relevant to the role. We appreciate straightforward communication, so make it easy for us to see your qualifications.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Planet Recruitment
✨Know Your Stuff
Make sure you brush up on your knowledge of health and safety documentation, as well as maintenance processes. Being able to discuss these topics confidently will show that you're serious about the role and understand its requirements.
✨Organise Your Thoughts
Since the role requires a high level of organisation, practice how you'll present your own workload management strategies. Think of examples from your past experience where you successfully organised tasks or projects, and be ready to share them.
✨Prepare for Practical Questions
Expect questions about how you would handle specific administrative tasks, like keeping accurate records or scheduling inspections. Prepare some scenarios where you've tackled similar challenges in previous roles to demonstrate your problem-solving skills.
✨Show Your Sustainability Side
The job mentions an evolving sustainability plan, so be prepared to discuss any relevant experience or ideas you have regarding sustainability in maintenance. This will show that you’re not just focused on the admin side but also care about the bigger picture.
