At a Glance
- Tasks: Support a senior executive with project coordination and strategic administration.
- Company: Join Planet Pharma, a top-rated staffing agency with a global reach.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Be part of a diverse team recognised for excellence in the staffing industry.
- Why this job: Make an impact by supporting high-level executives in a fast-paced setting.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 36000 - 60000 £ per year.
We are supporting a large, complex organisation in the search for an experienced Senior Executive Assistant / Business Support Manager to support a senior executive. This role combines traditional executive support with project coordination, stakeholder management, and strategic administration. The successful candidate will be proactive, highly organised, personable, and able to manage multiple priorities with discretion and efficiency.
Responsibilities
- Proactively manage all ongoing and upcoming executive commitments, ensuring priorities are realistic and well-organised
- Manage email and other communications, including reviewing, triaging, prioritising, and drafting responses
- Draft high-quality written materials including emails, briefings, reports, presentations, and formal documents
- Coordinate meetings, including agendas, materials, minutes, and follow-up actions
- Act as a delegate for the executive at meetings where required
- Support project coordination and delivery, tracking deadlines and follow-up actions
- Manage travel arrangements and expenses
- Build and maintain strong working relationships with internal and external stakeholders
- Handle sensitive and confidential information with discretion and professionalism
- Identify opportunities to improve processes and ways of working
- Work closely with other support colleagues to ensure continuity and share best practices
Qualifications
- Significant experience supporting senior or C-level executives
- Degree-educated
- Experience with day-to-day executive support including diary management, inbox management, external meetings, and project involvement
- Proven ability to prepare briefing packs, reports, and senior-level documentation
Email: drowland@planet-pharma.co.uk (please attach CV)
Senior Executive Assistant employer: Planet Pharma
At Planet Pharma, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the field of AI and healthcare. Our commitment to employee growth is reflected in our comprehensive training programmes and mentorship opportunities, ensuring that you can advance your career while making a meaningful impact on patient outcomes. Located in a vibrant area, we provide a competitive benefits package that supports work-life balance and promotes well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Senior Executive Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Tailor your responses to show how your experience aligns with their needs, especially in project coordination and stakeholder management. We want to see that you’re not just a fit, but the perfect fit!
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on showcasing your organisational skills and ability to handle multiple priorities – these are key for a Senior Executive Assistant.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to highlight your experience as a Senior Executive Assistant. Focus on your skills in managing executive commitments, project coordination, and stakeholder management. We want to see how you can bring your unique flair to the role!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your proactive nature and ability to handle multiple priorities with ease. Let us know what makes you tick!
Showcase Your Communication Skills:Since you'll be managing communications and drafting high-quality materials, make sure your application reflects your strong writing skills. Keep it clear, concise, and professional. We love a well-structured application that shows you mean business!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do at StudySmarter!
How to prepare for a job interview at Planet Pharma
✨Know Your Executive Inside Out
Before the interview, make sure you research the senior executive you'll be supporting. Understand their role, priorities, and any recent projects they've been involved in. This will help you demonstrate your proactive approach and show that you're already thinking about how to support them effectively.
✨Master the Art of Communication
As a Senior Executive Assistant, communication is key. Prepare to discuss how you've managed communications in previous roles. Bring examples of how you've triaged emails or drafted high-quality written materials. This will showcase your ability to handle sensitive information with discretion and professionalism.
✨Showcase Your Organisational Skills
Be ready to talk about your experience with diary management and project coordination. Use specific examples to illustrate how you've successfully managed multiple priorities. Highlight any tools or methods you use to stay organised, as this will resonate well with the interviewers.
✨Build Rapport with Stakeholders
Demonstrate your ability to build strong working relationships by sharing examples of how you've collaborated with internal and external stakeholders. Discuss any challenges you faced and how you overcame them. This will show that you can navigate complex environments and maintain professionalism at all times.
