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- Tasks: Support a senior executive with project coordination and strategic administration.
- Company: Join Planet Pharma, a top-rated global staffing agency with a collaborative culture.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Make a real impact by supporting high-level executives in a fast-paced setting.
- Qualifications: Experience in executive support and strong organisational skills required.
- Other info: Opportunities for career growth in a recognised industry leader.
The predicted salary is between 36000 - 60000 £ per year.
We are supporting a large, complex organisation in the search for an experienced Senior Executive Assistant / Business Support Manager to support a senior executive. This role combines traditional executive support with project coordination, stakeholder management, and strategic administration. The successful candidate will be proactive, highly organised, personable, and able to manage multiple priorities with discretion and efficiency.
Responsibilities
- Proactively manage all ongoing and upcoming executive commitments, ensuring priorities are realistic and well-organised.
- Manage email and other communications, including reviewing, triaging, prioritising, and drafting responses.
- Draft high-quality written materials including emails, briefings, reports, presentations, and formal documents.
- Coordinate meetings, including agendas, materials, minutes, and follow-up actions.
- Act as a delegate for the executive at meetings where required.
- Support project coordination and delivery, tracking deadlines and follow-up actions.
- Manage travel arrangements and expenses.
- Build and maintain strong working relationships with internal and external stakeholders.
- Handle sensitive and confidential information with discretion and professionalism.
- Identify opportunities to improve processes and ways of working.
- Work closely with other support colleagues to ensure continuity and share best practices.
Essential Experience
- Significant experience supporting senior or C-level executives.
- Degree-educated.
- Experience with day-to-day executive support including diary management, inbox management, external meetings, and project involvement.
- Proven ability to prepare briefing packs, reports, and senior-level documentation.
Email: drowland@planet-pharma.co.uk (please attach CV)
About Planet Pharma: Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering. Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognised by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including: Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing. We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.
www.planet-pharma.com
Senior Executive Assistant in London employer: Planet Pharma
Contact Detail:
Planet Pharma Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Senior Executive Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Tailor your responses to show how your experience aligns with their needs, especially in project coordination and stakeholder management. We want to see that you’re not just a fit on paper!
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on showcasing your organisational skills and ability to handle multiple priorities – these are key for a Senior Executive Assistant.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Senior Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your experience in managing executive commitments and project coordination, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to handle multiple priorities and manage sensitive information with discretion.
Showcase Your Communication Skills: Since you'll be managing communications and drafting high-quality written materials, it's essential to demonstrate your communication skills in your application. Make sure your writing is clear, concise, and professional – we love a well-structured application!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows you're proactive – just like we like our candidates to be!
How to prepare for a job interview at Planet Pharma
✨Know Your Executive Inside Out
Before the interview, do your homework on the executive you'll be supporting. Understand their priorities, communication style, and any recent projects they've been involved in. This will help you demonstrate how you can align with their needs and support them effectively.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your ability to keep things running smoothly, especially when juggling various commitments.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and discretion. Think about situations where you've had to handle sensitive information or manage conflicts. Prepare concise stories that illustrate your ability to navigate complex scenarios while maintaining professionalism.
✨Demonstrate Strong Communication Skills
As a Senior Executive Assistant, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and confidently. Bring along samples of high-quality written materials you've produced, like reports or presentations, to showcase your writing skills during the interview.
