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- Tasks: Support senior legal leaders with admin, coordination, and project management.
- Company: Join Planet Pharma, a top-rated staffing agency with a global reach.
- Benefits: Competitive salary, diverse work environment, and opportunities for growth.
- Why this job: Be a key player in a fast-paced legal team and make an impact.
- Qualifications: Experience as an EA in legal settings and strong Microsoft Office skills.
- Other info: Collaborative culture with a focus on excellence and service delivery.
The predicted salary is between 36000 - 60000 £ per year.
You will act as a trusted partner to a senior member of the legal leadership team, providing high-level administrative, organisational, and coordination support. The role requires anticipation of needs, excellent judgement, and the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities
- Proactive diary and calendar management, coordinating complex schedules
- Strategic email inbox management, including triage, prioritisation, and drafting responses
- Acting as a primary point of contact for senior internal and external stakeholders
- Coordinating meetings and events end-to-end, including agendas, papers, minutes, actions, and logistics
- Preparing and managing senior-level and Board-related documentation
- Coordinating travel and managing expenses
- Accurate and concise minute taking and follow-up of actions
- Supporting project coordination and deadline tracking
- Handling sensitive and confidential information with discretion
- Identifying opportunities to improve processes and ways of working
- Collaborating with other EA/PA colleagues to provide cover and share best practice
Essential Experience
- Significant EA experience supporting senior legal leadership in an in-house setting
- Strong Microsoft Office skills (documents, presentations, correspondence, expense tracking)
- Experience using collaboration and document management tools (e.g. Teams, SharePoint)
- Exposure to Board or senior leadership support
Executive Assistant - Inhouse Legal in London employer: Planet Pharma
Contact Detail:
Planet Pharma Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Inhouse Legal in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values and how they align with your skills as an EA. This will help you showcase why you're the perfect fit for supporting their legal leadership team.
✨Tip Number 3
Practice your communication skills! As an EA, you'll be the point of contact for senior stakeholders, so being articulate and confident is key. Consider mock interviews or even chatting with friends to refine your pitch.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills and experience. Plus, it shows you're serious about joining our team at Planet Pharma!
We think you need these skills to ace Executive Assistant - Inhouse Legal in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior legal leadership and showcase your skills in diary management and email prioritisation. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to handle sensitive information and manage competing priorities. We love a good story!
Show Off Your Tech Skills: Since the role requires strong Microsoft Office skills and familiarity with collaboration tools, make sure to mention any relevant software experience. We’re keen to know how you’ve used these tools to improve processes in your previous roles.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Planet Pharma
✨Master the Diary Management
Showcase your skills in diary and calendar management by preparing examples of how you've successfully coordinated complex schedules in the past. Be ready to discuss specific tools you used and how you prioritised tasks to keep everything running smoothly.
✨Email Triage Expertise
Demonstrate your strategic email inbox management skills. Prepare to explain how you handle high volumes of emails, including your approach to triaging and drafting responses. Mention any tools or techniques that help you stay organised and efficient.
✨Be the Communication Hub
As a primary point of contact, it's crucial to show your ability to communicate effectively with senior stakeholders. Think of examples where you facilitated communication between teams or managed expectations, and be ready to share how you maintain professionalism in all interactions.
✨Process Improvement Mindset
Highlight your proactive approach to identifying opportunities for process improvements. Come prepared with examples of how you've streamlined workflows or enhanced collaboration in previous roles, and be ready to discuss how you can bring that mindset to the team.
