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- Tasks: Support a senior executive with project coordination and strategic administration.
- Company: Join Planet Pharma, a top-rated staffing firm with a global presence.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Make an impact by managing key executive commitments and improving processes.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
- Other info: Be part of a diverse team in a rapidly growing international company.
The predicted salary is between 36000 - 60000 £ per year.
We are supporting a large, complex organisation in the search for an experienced Senior Executive Assistant / Business Support Manager to support a senior executive. This role combines traditional executive support with project coordination, stakeholder management, and strategic administration. The successful candidate will be proactive, highly organised, personable, and able to manage multiple priorities with discretion and efficiency.
Responsibilities
- Proactively manage all ongoing and upcoming executive commitments, ensuring priorities are realistic and well-organised
- Manage email and other communications, including reviewing, triaging, prioritising, and drafting responses
- Draft high-quality written materials including emails, briefings, reports, presentations, and formal documents
- Coordinate meetings, including agendas, materials, minutes, and follow-up actions
- Act as a delegate for the executive at meetings where required
- Support project coordination and delivery, tracking deadlines and follow-up actions
- Manage travel arrangements and expenses
- Build and maintain strong working relationships with internal and external stakeholders
- Handle sensitive and confidential information with discretion and professionalism
- Identify opportunities to improve processes and ways of working
- Work closely with other support colleagues to ensure continuity and share best practices
Essential Experience
- Significant experience supporting senior or C-level executives
- Degree-educated
- Experience with day-to-day executive support including diary management, inbox management, external meetings, and project involvement
- Proven ability to prepare briefing packs, reports, and senior-level documentation
Senior Executive Assistant in City of London employer: Planet Pharma
Contact Detail:
Planet Pharma Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Senior Executive Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its executives. Understand their values and recent projects, so you can tailor your responses and show how you can support their goals effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to manage various communications. Role-play with a friend or use mock interviews to get comfortable with articulating your thoughts clearly and confidently.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team at Planet Pharma!
We think you need these skills to ace Senior Executive Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your experience in managing executive commitments and project coordination, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to handle multiple priorities and manage sensitive information with discretion.
Showcase Your Communication Skills: Since you'll be managing communications and drafting high-quality written materials, it's essential to demonstrate your communication skills in your application. Keep your writing clear and professional, and make sure to proofread for any errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Planet Pharma
✨Know Your Executive Inside Out
Before the interview, make sure you research the executive you'll be supporting. Understand their priorities, recent projects, and communication style. This will help you demonstrate how you can effectively manage their commitments and align with their goals.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your ability to keep everything organised and on track.
✨Demonstrate Discretion and Professionalism
Since this role involves handling sensitive information, be ready to talk about situations where you've maintained confidentiality. Share examples that showcase your professionalism and ability to handle delicate matters with care.
✨Build Rapport with Stakeholders
Emphasise your experience in building strong relationships with both internal and external stakeholders. Prepare to discuss how you've successfully collaborated with others in previous roles, as this is crucial for a Senior Executive Assistant.
