Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior leaders in investment and legal activities with high-level administrative tasks.
- Company: Join a top-tier venture capital firm known for its dynamic culture and innovative approach.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Why this job: Be a key player in exciting investment decisions and make a real impact.
- Qualifications: Experience as an EA in legal or investment settings, with strong organisational skills.
- Other info: Fast-paced environment with a focus on collaboration and personal development.
The predicted salary is between 36000 - 60000 £ per year.
We are supporting a well-established organisation with an active investment function in the search for an experienced Executive Assistant to support senior leadership across legal and investment activity. This role is particularly suited to an EA with exposure to venture capital, early-stage investments (Seed–Series A), LP investments, and/or M&A activity within an in-house or institutional environment.
While experience is important, this hire will be heavily driven by personality fit. The successful candidate will be energetic, personable, proactive, and confident – someone who can have a laugh when appropriate, but is also highly diligent, discreet, and dependable when it matters.
The Role
You will act as a trusted partner to senior leaders involved in investment and legal decision-making, providing high-level administrative, organisational, and coordination support. The role requires strong judgement, anticipation of needs, and the ability to manage multiple priorities in a fast-paced, commercially focused environment.
Key Responsibilities
- Proactive diary and calendar management, coordinating complex and frequently changing schedules
- Strategic email inbox management, including triage, prioritisation, and drafting responses
- Acting as a primary point of contact for senior internal and external stakeholders
- Coordinating meetings end-to-end, including agendas, papers, minutes, actions, and logistics
- Supporting meetings relating to investments, transactions, and governance activity
- Preparing and managing senior-level and Board-related documentation
- Coordinating travel arrangements and managing expenses
- Accurate and concise minute taking and follow-up of actions
- Supporting project coordination, deadlines, and stakeholder follow-ups
- Handling confidential and sensitive information with the highest discretion
- Acting as a sounding board and flagging emerging issues where appropriate
- Identifying opportunities to improve processes and ways of working
- Collaborating with other EA/PA colleagues to provide cover and share best practice
Essential Experience
- Significant EA experience supporting senior leaders in an in-house legal, investment, or transactional environment
- Exposure to venture capital, private investments, LP activity, and/or M&A processes
- Strong Microsoft Office skills (documents, presentations, correspondence, expense tracking)
- Experience using collaboration and document management tools (e.g. Teams, SharePoint)
- Exposure to Board or senior leadership support
- Excellent written and verbal communication skills
- Exceptional organisational skills and attention to detail
- Strong judgement, problem-solving ability, and emotional intelligence
- Ability to work calmly and effectively under pressure with competing priorities
Executive Assistant (Venture Capital) in City of London employer: Planet Pharma
Contact Detail:
Planet Pharma Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Venture Capital) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the venture capital space and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for those interviews by researching the company and its recent investments. Show us you’re not just another candidate; demonstrate your knowledge about their portfolio and how you can add value as an EA.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience aligns with the fast-paced, dynamic environment of venture capital. Highlight your organisational skills and ability to manage multiple priorities effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant (Venture Capital) in City of London
Some tips for your application 🫡
Show Your Personality: We want to see the real you! Don’t be afraid to let your personality shine through in your application. A bit of humour can go a long way, especially since we value a good laugh just as much as professionalism.
Tailor Your CV: Make sure your CV is tailored to the role. Highlight your experience in venture capital and any relevant administrative skills. We love seeing how your background aligns with what we’re looking for!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured responses that get straight to the heart of your qualifications and experiences. Remember, clarity is key!
Apply Through Our Website: For the best chance of success, apply directly through our website. It’s the easiest way for us to receive your application and ensures it gets into the right hands quickly. We can’t wait to hear from you!
How to prepare for a job interview at Planet Pharma
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of venture capital and early-stage investments. Familiarise yourself with key terms and recent trends in the industry. This will not only show your enthusiasm but also help you engage in meaningful conversations with the interviewers.
✨Showcase Your Personality
Since personality fit is crucial for this role, be yourself! Let your energy and confidence shine through during the interview. Share anecdotes that highlight your proactive nature and ability to handle pressure while keeping a sense of humour when appropriate.
✨Demonstrate Organisational Skills
Be prepared to discuss how you manage multiple priorities and complex schedules. Bring examples of how you've successfully coordinated meetings or handled sensitive information in the past. This will illustrate your exceptional organisational skills and attention to detail.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the challenges they face, or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
