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For Companies At a Glance
- Tasks: Support senior legal leaders with admin, coordination, and project management.
- Company: Join Planet Pharma, a top-rated staffing agency with a global reach.
- Benefits: Competitive salary, diverse work environment, and opportunities for growth.
- Why this job: Be a key player in a fast-paced legal team and enhance your skills.
- Qualifications: Experience as an EA in legal settings and strong Microsoft Office skills.
- Other info: Dynamic workplace with a commitment to diversity and excellence.
The predicted salary is between 36000 - 60000 £ per year.
You will act as a trusted partner to a senior member of the legal leadership team, providing high-level administrative, organisational, and coordination support. The role requires anticipation of needs, excellent judgement, and the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities
- Proactive diary and calendar management, coordinating complex schedules
- Strategic email inbox management, including triage, prioritisation, and drafting responses
- Acting as a primary point of contact for senior internal and external stakeholders
- Coordinating meetings and events end-to-end, including agendas, papers, minutes, actions, and logistics
- Preparing and managing senior-level and Board-related documentation
- Coordinating travel and managing expenses
- Accurate and concise minute taking and follow-up of actions
- Supporting project coordination and deadline tracking
- Handling sensitive and confidential information with discretion
- Identifying opportunities to improve processes and ways of working
- Collaborating with other EA/PA colleagues to provide cover and share best practice
Essential Experience
- Significant EA experience supporting senior legal leadership in an in-house setting
- Strong Microsoft Office skills (documents, presentations, correspondence, expense tracking)
- Experience using collaboration and document management tools (e.g. Teams, SharePoint)
- Exposure to Board or senior leadership support
Email: drowland@planet-pharma.co.uk (please attach CV)
Executive Assistant - Inhouse Legal in City of London employer: Planet Pharma
Contact Detail:
Planet Pharma Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Inhouse Legal in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values and how they align with your skills as an EA. This will help you tailor your responses and show that you're not just another candidate, but the right fit for their team.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common EA questions and scenarios, especially around managing priorities and handling sensitive information. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you're genuinely interested in being part of our team!
We think you need these skills to ace Executive Assistant - Inhouse Legal in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior legal leadership and managing complex schedules, as this will show us you understand what we're looking for.
Showcase Your Skills: Don’t forget to showcase your Microsoft Office skills and any experience with collaboration tools like Teams or SharePoint. We want to see how you can hit the ground running in our fast-paced environment!
Be Clear and Concise: When writing your cover letter, be clear and concise. We appreciate straightforward communication, so get to the point while still showing your personality and enthusiasm for the role.
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Planet Pharma
✨Master the Diary Management
Showcase your skills in managing complex schedules. Before the interview, practice discussing how you prioritise tasks and anticipate needs. Be ready to share specific examples of how you've successfully managed competing priorities in a fast-paced environment.
✨Email Etiquette is Key
Since email management is crucial for this role, prepare to discuss your approach to triaging and prioritising emails. Bring examples of how you've drafted responses or handled sensitive communications, demonstrating your excellent judgement and discretion.
✨Be the Meeting Maestro
Highlight your experience in coordinating meetings and events. Prepare to talk about how you create agendas, take minutes, and follow up on actions. Consider sharing a story where your organisational skills made a significant impact on a project or meeting.
✨Show Off Your Tech Savvy
Familiarity with Microsoft Office and collaboration tools is essential. Brush up on your skills and be ready to discuss how you've used these tools effectively in previous roles. Mention any specific projects where technology helped streamline processes or improve communication.
