Administrator, QA, Document Control and Training in Oxford

We are working with a highly regarded organisation within the life sciences sector to recruit a QA Administrator specialising in Document Control and Training. This position sits within a regulated manufacturing environment and offers strong exposure to quality systems, compliance processes, and cross-functional collaboration. Reporting to the Site Compliance Lead, this role is central to ensuring the smooth administration and oversight of GxP documentation, records management, and training activities. You will liaise with global process owners and internal stakeholders to support both day-to-day operations and continuous improvement initiatives.

This is a varied and hands-on position, with responsibility across document lifecycle management and training coordination. You will work across both paper-based and electronic systems, ensuring all documentation processes align with regulatory and business requirements.

• Maintaining controlled document registers and ensuring accuracy of records
• Managing document issuance, tracking, reconciliation, and lifecycle activities
• Coordinating logbook creation and control processes
• Supporting document scanning, filing, and archival activities
• Organising and maintaining on-site and off-site document archives
• Ensuring effective use and optimisation of electronic document management systems (eDMS)
• Adhering to Good Documentation Practices and data integrity principles
• Supporting internal and external audits through document control and record management
• Monitoring document control and training performance metrics and contributing to reporting activities

Alongside document control, you will play a key role in training coordination and compliance:

• Managing training assignments in line with role-specific requirements
• Tracking training completion against defined plans
• Delivering training support when required
• Partnering with cross-functional teams to improve document and training workflows
• Contributing to ongoing efficiencies and process improvements

We are seeking a highly organised and detail-oriented professional who thrives in a regulated environment.

• 3–5 years’ experience within pharmaceutical or related industries
• Working knowledge of cGMP and regulated environments
• Understanding (or ability to develop knowledge) of GxP requirements
• Strong attention to detail and documentation accuracy
• Ability to manage multiple tasks and priorities effectively
• Confident communicator with a collaborative approach

This role offers the chance to join a quality-driven environment where compliance and continuous improvement are key priorities. You will gain valuable exposure to global processes and play an important role in maintaining audit readiness and operational excellence.