Executive Assistant - FTC 12 months in London

About Us: Planet is a leading technology company transforming payments by putting customer experience first. We offer integrated solutions that include payment processing, VAT refunds, dynamic currency conversion, and management services for merchants in the Retail and Hospitality sectors worldwide. In recent years, we have experienced significant growth, expanding our services and global presence. Our mission is to create a world of connected commerce where payments are simple, secure, and seamless, enabling our partners to deliver exceptional experiences to their customers.

Role Overview: We are looking for a highly skilled and proactive Executive Assistant to join our Executive Support team. This team plays a critical role in supporting Planet’s Executive Leadership across multiple functions including Commercial Sales, Retail, Hospitality, Product & Technology, Growth, Legal, and People. As an EA, you will provide high-level administrative and business support to senior leaders in a fast-paced, global environment. This role requires a highly organised individual with exceptional written and verbal communication skills, sound judgement, and the utmost discretion.

What You Will Do:

• Diary Management: Coordinate complex, ever-changing schedules with precision.
• Stakeholder Liaison: Build and maintain strong relationships across internal and external stakeholders through clear, professional communication.
• Travel Management: Organise seamless domestic and international travel, including flights, accommodation, visas and itineraries.
• Travel & Expense Oversight: Track and monitor travel and expenses, preparing reports and following up on items as needed to ensure compliance and accurate reconciliation.
• Expense Processing: Submit and reconcile expenses in accordance with Planet’s policies using the Navan system.
• Business Report Preparation: Own the preparation and timely distribution of weekly reports, including proofreading of content and excellent formatting.
• Communication Events: Coordinate and lead on the delivery of key internal events, such as Town Halls and leadership offsites, including agenda preparation and logistical planning, ensuring smooth running through good execution.
• Team collaboration: Work closely with the other EAs to share best practices, align on cross-functional priorities, and ensure consistent, high-quality support across the Executive team.
• Office management: Work closely with the office manager to support on-site tasks and help ensure the smooth day-to-day operation of the London office.

What You Will Bring:

• At least 10 years of experience supporting C-Suite executives in a global, fast-paced environment.
• Outstanding organizational and time management skills with the ability to manage competing priorities calmly and effectively.
• Excellent verbal and written communication skills with the ability to adapt your style to different stakeholders.
• A high level of discretion, integrity, and emotional intelligence, particularly when handling sensitive matters.
• Confident with digital platforms, with strong proficiency in Microsoft Outlook, Teams, PowerPoint, and tools such as Workday and travel management platforms.
• A proactive, can-do mindset with the ability to work both independently and collaboratively as part of a high-performing team.

This is a 12-month FTC.

Why Planet: Planet is an equal opportunity employer where diversity is valued, and all employment is decided based on qualifications, merit, and business need. Come and grow your career in the most exciting, fast paced technology market, with a business that delivers feel-good connected commerce. We would love to hear from you – Apply now. At Planet, we embrace a hybrid work model, with three days a week in the office. Reasonable accommodations may be made in order to allow for an individual to perform the essential functions of this role successfully.