At a Glance
- Tasks: Support Senior Leaders with admin tasks, meeting coordination, and travel arrangements.
- Company: Join pladis, a fast-growing snacking company with iconic brands.
- Benefits: Gain valuable experience in a dynamic environment with diverse teams.
- Other info: Flexible hours and opportunities for personal growth await you!
- Why this job: Be a key player in a collaborative team and enhance your organisational skills.
- Qualifications: Previous admin experience and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
This is a Fixed Term Contract - 12 months, based in Chiswick. You will work with Senior Leaders within our R&D and Quality and Food Safety Global Functions to support them and their teams, enabling them to operate effectively to deliver business objectives. The support you will provide may be varied due to the unique requirements of each team. Activities may include conference organisation, travel arrangements, diary management, PO management and meeting preparation. Overall you will need to be extremely proactive, collaborative and a standout team player able to support individuals and the team.
Responsibilities:
- Co-ordinating and setting up meetings; booking rooms, organizing catering
- Diary management; organising and scheduling meetings
- Organising travel arrangements (UK and International), including visas, accommodation, transport etc.
- Processing of expenses
- Payment of invoices
- Updating spreadsheets and databases
- Producing reports, presentations, minutes, action logs, templates
- Planning, organising and hosting of internal and external events, corporate lunches and dinners
- Being a central liaison point for internal/external parties
- Data, project and financial administration - tracking changes and processes
- Co-ordinating team deliverables and timelines and prompting actions as and when required
- Providing all-round administrative support for the team
Skills / experiences and qualifications:
- Experience in a similar role (Administrative Assistant, Personal Assistant)
- Able to build good, collaborative working relationships with a range of people
- Advanced Word, Excel and Outlook skills
- Excellent written and verbal communication skills
- Flexible and proactive approach to work, able to multi-task and deliver a varied workload
- Excellent co-ordination, organisation and administration skills
- Eager to learn, flexible on working hours, open-minded and team-work oriented
- Ability to problem solve
- Ability to remain calm and focused under pressure and work within strict deadlines
- Ability to adapt quickly to change
Equal Opportunity Statement: pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.
Recruitment Agency Policy: We operate a strict Preferred Supplier List. If you are a recruitment agency and wish to submit a candidate to be considered for this vacancy, you must have agreed to, and signed, our terms of business. We will not accept CVs from any other sources other than those currently on our PSL. We will not pay a fee for any candidate that has not been represented by a provider on our PSL.
About Us: pladis is one of the world’s fastest growing snacking companies and home to many loved brands including McVitie’s, GODIVA and Ülker. pladis also owns regional brands Jacob’s, Go Ahead, Flipz, Turtles, BN, Verkade and many more products across sweet and savoury biscuits, wafer, cake and chocolate.
Team Assistant (Fixed Term Contract) in London employer: pladis Global
At pladis, we pride ourselves on being an exceptional employer, offering a dynamic work environment in Chiswick where collaboration and innovation thrive. Our commitment to employee growth is evident through diverse opportunities for professional development, while our inclusive culture fosters teamwork and creativity. Join us to be part of a rapidly growing company that values your contributions and supports your career journey in the exciting world of snacking.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant (Fixed Term Contract) in London
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those who work at pladis. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us how your proactive and collaborative spirit aligns with what we stand for at pladis.
✨Tip Number 3
Practice common interview questions, but also be ready for situational ones. Think about how you've handled challenges in previous roles and be ready to share those stories!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show us that you're genuinely interested in joining our team.
We think you need these skills to ace Team Assistant (Fixed Term Contract) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Assistant role. Highlight your experience in administrative support, diary management, and any relevant skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Skills:Don’t hold back on showcasing your advanced Word, Excel, and Outlook skills. Include examples of how you've used these tools in previous roles to manage tasks effectively. We love a proactive problem-solver!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role and how your collaborative spirit aligns with our team culture. We’re all about teamwork here at StudySmarter!
Apply Through Our Website:Make sure to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people. We can’t wait to hear from you!
How to prepare for a job interview at pladis Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant. Familiarise yourself with tasks like diary management, travel arrangements, and meeting preparation. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Proactive Nature
During the interview, highlight examples from your past experiences where you took initiative. Whether it was organising an event or streamlining a process, showing that you can be proactive will resonate well with the interviewers, especially since they’re looking for someone who can support their teams effectively.
✨Demonstrate Your Communication Skills
As a Team Assistant, excellent written and verbal communication is key. Be prepared to discuss how you've successfully communicated with various stakeholders in previous roles. You might even want to bring along a sample report or presentation to showcase your skills.
✨Be Ready to Adapt
The role requires flexibility and the ability to handle changing priorities. Think of specific instances where you successfully adapted to unexpected changes or challenges. This will show that you can remain calm under pressure and are capable of managing a varied workload.
