About the Role
Our client, a dynamic marketing and advertising agency, is seeking a highly organized and proactive Personal Assistant to provide remote support to one of their key Directors. This is a crucial role focused on managing the Director's schedule, correspondence, and travel arrangements, enabling them to operate at maximum efficiency. The ideal candidate will be discreet, efficient, and possess excellent communication skills, thriving in a fast-paced, remote environment. This position offers the flexibility to work from home, with a requirement to be available for virtual meetings and tasks supporting operations in East London and the broader Eastern Cape .
Key Responsibilities
- Manage and maintain the Director's complex calendar, scheduling meetings, appointments, and conference calls.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread correspondence, presentations, and other documents.
- Screen and manage incoming emails and phone calls, prioritizing urgent matters.
- Handle expense reports and manage corporate credit card reconciliation.
- Maintain confidential files and records with a high degree of discretion.
- Act as a liaison between the Director and internal/external stakeholders.
- Conduct research and compile information as requested.
- Anticipate needs and proactively address potential issues.
- Provide general administrative support in a remote setting.
Requirements
- Previous experience as a Personal Assistant, Executive Assistant, or similar role.
- Exceptional organizational, multitasking, and time-management skills.
- Strong written and verbal communication skills, with a professional tone.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual communication tools.
- High level of discretion and ability to handle confidential information.
- Self-motivated, proactive, and able to work independently with minimal supervision.
- Reliable internet connection and a dedicated workspace for remote work.
- Experience in the advertising or creative industry is a plus.
- Must be legally eligible to work in South Africa and have a connection to the East London , Eastern Cape area.
- A relevant administrative qualification is preferred.
Benefits
- Competitive contract rate.
- Fully remote work arrangement providing flexibility.
- Opportunity to work with a creative and dynamic agency.
- Gain valuable experience supporting senior leadership.
- Flexible working hours.
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Personal Assistant to Director employer: Placements24
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