At a Glance
- Tasks: Support directors and project teams, ensuring smooth daily operations in a prestigious architecture studio.
- Company: Join a highly regarded architecture practice known for its collaborative culture and commitment to quality.
- Benefits: Enjoy a friendly environment with opportunities for growth and professional development.
- Other info: Collaborative team atmosphere with visible contributions and support for your career journey.
- Why this job: Be at the heart of innovative design while making a real impact on the studio's success.
- Qualifications: 3-4 years in a design-led studio, exceptional organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 36000 - 60000 £ per year.
A well-established and highly regarded architecture practice is looking for a proactive, detail-oriented Practice Operations Coordinator to become a central part of its studio team. This pivotal position supports directors, project teams, and the Practice Co-ordinator, ensuring the day-to-day operations of the studio run smoothly and efficiently.
Key tasks include:
- Acting as the main point of contact for the practice, managing telephone calls, responding to enquiries, and welcoming clients and visitors.
- Ensuring reception and meeting spaces are consistently well presented, organised, and ready for use.
- Handling incoming and outgoing post, managing the shared inbox, and overseeing general office administration including filing, scanning, printing, and document control.
- Providing administrative support across project teams, including undertaking regular audits within the document management system.
- Processing expenses, managing team purchases and training bookings, and supporting directors with ad hoc administrative tasks.
- Delivering PA support to directors, including diary management, travel coordination, and preparing materials for meetings and presentations.
- Ordering office supplies and coordinating routine office maintenance.
- Assisting with basic IT support and liaising with external IT service providers.
- Updating website content and supporting social media activity across LinkedIn and Twitter.
- Assisting with the preparation and formatting of presentations, brochures, and other studio documentation.
- Supporting the planning and delivery of both client-facing events and internal social activities.
- Maintaining project archives and records accurately and confidentially.
About you:
- 3–4 years' experience within a design-led studio environment (architecture or design preferred), including at least two years supporting senior executives.
- Exceptional organisational skills with strong attention to detail.
- A full driving licence, for occasional use of pool vehicles.
- Confident, professional, and personable communication skills, both written and verbal.
- A collaborative approach with the ability to support colleagues at all levels of the practice.
- Professional, flexible, and adaptable, with the ability to work effectively across different personalities and working styles.
- Proficiency in Microsoft Office and Outlook.
- Strong problem-solving skills with sound judgement.
- A high level of discretion and professionalism when handling confidential information.
- Experience using Adobe InDesign, Canva, or similar design software.
- Familiarity with website content management systems such as WordPress.
- Confidence interpreting basic project or financial information.
- Experience working with document management platforms, such as Blueroom.
- Experience planning and coordinating events for groups of 30+.
This practice offers a friendly and collaborative working environment where your contribution will be valued and visible. You will be part of a supportive team with opportunities for growth, working at the heart of a studio recognised for its commitment to quality, service, and considered design.
Practice Operations Coordinator & PA sought for Prestigious Architecture Practice in London employer: Place.
Join a prestigious architecture practice that values collaboration and creativity, offering a supportive work culture where your contributions are recognised. With opportunities for professional growth and a commitment to quality design, this role as Practice Operations Coordinator & PA places you at the heart of a dynamic studio environment in a vibrant location. Enjoy a friendly atmosphere while engaging in meaningful work that directly impacts the success of the practice.
StudySmarter Expert Advice🤫
We think this is how you could land Practice Operations Coordinator & PA sought for Prestigious Architecture Practice in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture field and let them know you're on the hunt for a Practice Operations Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the practice thoroughly. Understand their projects, values, and culture. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate that you’re the proactive, detail-oriented person they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re here to support you every step of the way in landing that dream job!
We think you need these skills to ace Practice Operations Coordinator & PA sought for Prestigious Architecture Practice in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Practice Operations Coordinator. Highlight your experience in supporting senior executives and managing office operations, as these are key aspects of the job.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your organisational skills and detail-oriented nature. Mention specific experiences that relate to the tasks listed in the job description.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your written application reflects your confident and professional communication style. Keep it clear, concise, and engaging!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets the attention it deserves, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Place.
✨Know the Practice Inside Out
Before your interview, take some time to research the architecture practice thoroughly. Familiarise yourself with their recent projects, design philosophy, and any notable awards they've received. This will not only show your genuine interest but also help you tailor your answers to align with their values.
✨Showcase Your Organisational Skills
As a Practice Operations Coordinator, your organisational skills are key. Prepare examples from your past experience where you've successfully managed multiple tasks or streamlined processes. Be ready to discuss how you can bring that same efficiency to their studio.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think of situations where you've had to handle difficult clients or manage conflicting priorities. Practising these responses will help you articulate your thought process clearly during the interview.
✨Demonstrate Your Communication Skills
Since this role involves liaising with various stakeholders, it's crucial to showcase your communication skills. During the interview, be clear and concise in your responses, and don’t hesitate to ask clarifying questions if needed. This will reflect your confidence and professionalism.
