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- Tasks: Support a busy team with diverse operations and PA duties in a dynamic legal recruitment firm.
- Company: Join a boutique legal recruitment firm located in the heart of the city.
- Benefits: Enjoy hybrid working, flexible hours, and a friendly team environment.
- Why this job: This role offers variety, growth opportunities, and a chance to make an impact in a supportive culture.
- Qualifications: Previous experience in operations or PA roles is preferred; legal background is a plus but not essential.
- Other info: Work 2 days in the office and 3 days from home, perfect for balancing work and life.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
We are looking for an amazing Operations Manager for a city-based boutique Legal Recruitment firm. The role is hybrid with 2 days working in the office based near Bank Station, 3 days WFH.
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You will be supporting a close-knit, friendly, but incredibly busy team. The role is varied and will keep you on your toes! We are looking for a candidate who has worked in a similar role and can bring a diverse skillset to help the office. You will also be supporting the Director with PA duties.
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Recruitment/legal background could be beneficial for this position, but not essential.
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Operations Management
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Dealing with office landlord in relation to the lease and rent
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Ordering office supplies and hardware
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Organising all team and client events and meetings
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Managing insurance coverage (reviewed annually)
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Liaising with suppliers – database, IT support, advertising, software (Pirical and vacancy soft)
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Managing Nest Pension Scheme
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Creating, updating and maintaining company policies
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Managing phone contracts
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Recruitment and Admin Support
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Liaising with clients and candidates to organise interviews
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Formatting CVs and Business plans using Word/PowerPoint
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Loading candidate CVs to jobs portals
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Collating information for candidates re: jobs
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Using search databases such as Pirical to create market maps
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Maintaining company database
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Responding to client pitches and tenders, supplying market data requested by clients
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PA Support – diary organisation, organising restaurant bookings and travel.
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IT
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Dealing with all IT related matters including annual audits and security in conjunction with IT
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support company
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On and off boarding
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Finance
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All invoicing/billing/expenses – using Xero accounting software
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Chasing unpaid invoices
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Tracking and recording all billing and ensuring database and operations finance documents
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balance
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Management of company bank account
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Paying company VAT and Corporate Tax
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Marketing and Business Development
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Managing company LinkedIn account
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Producing content for social media channels and website
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Writing recruitment adverts
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Producing market and salary updates for clients and candidates
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Creating marketing and business development materials such NQ and PSL handbooks
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Website
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Manging and updating company website in conjunction with web/design agency
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Managing domain names via Go Daddy. Dealing with any domain name/trademark issues in
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conjunction with lawyers
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Compliance and Certifications
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Managing GDPR process and certifications
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Recruitment and Employment Confederation REC – maintaining membership
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Information Commissioners Office (ICO) – Check auto-renewal annually, make any necessary
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updates and download certificate
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Maintaining Cyber Security, Cyber Essentials annual certification, in conjunction with IT support
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company.
Operations Manager/ PA - Hybrid working employer: Place Recruitment LTD
Contact Detail:
Place Recruitment LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Manager/ PA - Hybrid working
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Xero for finance and Pirical for database management. Having a solid understanding of these platforms will demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network within the legal recruitment sector to gain insights and connections. Attend industry events or join relevant online forums to meet professionals who can provide valuable information about the company and its culture.
✨Tip Number 3
Prepare to discuss your experience in operations management and PA support during the interview. Think of specific examples where you've successfully managed multiple tasks or supported a team, as this will highlight your ability to thrive in a busy environment.
✨Tip Number 4
Research the company’s recent projects and achievements, especially in the legal recruitment space. Being knowledgeable about their work will not only impress the interviewers but also help you tailor your responses to align with their goals.
We think you need these skills to ace Operations Manager/ PA - Hybrid working
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations management and PA duties. Use specific examples from previous roles that demonstrate your ability to manage diverse tasks and support a busy team.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention any experience you have in legal recruitment or similar environments, and explain how your skills can benefit the team.
Highlight Relevant Skills: In your application, emphasise skills that are particularly relevant to the job description, such as organisation, communication, and IT proficiency. Mention any experience with software like Xero or Pirical if applicable.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Operations Manager role.
How to prepare for a job interview at Place Recruitment LTD
✨Showcase Your Organisational Skills
As an Operations Manager, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully organised events, managed schedules, or streamlined processes.
✨Familiarise Yourself with Relevant Software
Since the role involves using tools like Xero for finance and Pirical for recruitment, make sure you have a basic understanding of these platforms. Mention any similar software you've used in previous roles to show your adaptability.
✨Highlight Your Communication Skills
You'll be liaising with clients, candidates, and suppliers regularly. Be ready to discuss how you've effectively communicated in past roles, whether through email, phone calls, or face-to-face meetings.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you'd handle specific situations, such as managing a tight deadline or resolving a conflict within the team. Think of relevant scenarios from your experience and how you navigated them successfully.
