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For Companies At a Glance
- Tasks: Support the studio team with admin, operations, and PA duties in a dynamic architecture practice.
- Company: A respected architecture practice known for its collaborative and supportive culture.
- Benefits: Opportunity for professional growth in a friendly environment with visible contributions.
- Why this job: Be at the heart of innovative design while enhancing your organisational and communication skills.
- Qualifications: Strong organisational skills, experience with design software, and event planning expertise.
- Other info: Join a team that values your input and offers a personable job hunting experience.
The predicted salary is between 28800 - 43200 £ per year.
A well-established and highly respected architecture practice is seeking an organised, proactive, and detail-focused Practice Operations Coordinator to play a key role within its studio team. This is a pivotal position supporting the Directors, project teams, and Practice Coordinator, ensuring the smooth and efficient day-to-day operation of the practice. The successful candidate will act as a central point of contact for the studio, providing high-quality administrative, operational, and PA support while contributing to the professional presentation and culture of the practice.
Key Responsibilities
- Serve as the primary point of contact for the practice, managing telephone communications, responding to enquiries, and welcoming clients and visitors.
- Ensure reception and meeting spaces are consistently presented to a high professional standard and prepared for meetings.
- Provide administrative support across project teams, including conducting regular audits within the document management system.
- Process expenses, coordinate team purchases and training bookings, and provide ad hoc administrative support to Directors.
- Deliver PA support to Directors, including diary management, travel coordination, and preparation of materials for meetings and presentations.
- Order office supplies and coordinate routine office maintenance.
- Provide basic IT support and liaise with external IT service providers as required.
- Update website content and support social media activity across LinkedIn and Twitter.
- Assist with the preparation and formatting of presentations, brochures, and studio documentation.
- Support the planning and delivery of client-facing events and internal social activities.
- Maintain project archives and records accurately, securely, and confidentially.
About You
- Exceptional organisational skills with a strong attention to detail.
- Full driving licence, with the ability to use pool vehicles on occasion.
- Confident, professional, and personable communication skills, both written and verbal.
- Collaborative and approachable, with the ability to support colleagues at all levels of the practice.
- Professional, flexible, and adaptable, with the ability to work effectively across diverse personalities and working styles.
- Strong problem-solving skills and sound judgement.
- High levels of discretion and professionalism when handling confidential information.
- Experience using Adobe InDesign, Canva, or similar design software.
- Familiarity with website content management systems such as WordPress.
- Confidence interpreting basic project and financial information.
- Experience using document management platforms such as Blueroom.
- Proven experience planning and coordinating events for groups of 30+ attendees.
The Practice
The practice offers a friendly, collaborative, and supportive working environment where individual contributions are valued and visible. This is an excellent opportunity to work at the heart of a studio recognised for its commitment to quality, service, and thoughtful, considered design, with scope for professional growth and development.
Practice Operations Coordinator in London employer: Place Careers
Contact Detail:
Place Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice Operations Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture field and let them know you're on the hunt for a Practice Operations Coordinator role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the practice thoroughly. Understand their projects, values, and culture. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a central point of contact, you'll need to be confident and personable. Role-play common interview questions with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Practice Operations Coordinator in London
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Practice Operations Coordinator, being organised is key! Make sure your application highlights your exceptional organisational skills and attention to detail. Use examples from your past experiences to demonstrate how you've kept things running smoothly.
Be Personable in Your Communication: We love a confident communicator! When writing your application, let your personality shine through. Use a friendly tone and make sure to showcase your verbal and written communication skills, as these will be crucial in this role.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. Highlight relevant experience, especially in administrative support and event coordination, to show us you’re the perfect fit.
Apply Through Our Website: We encourage you to apply directly through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Place Careers
✨Know the Practice Inside Out
Before your interview, take some time to research the architecture practice thoroughly. Understand their projects, values, and culture. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As a Practice Operations Coordinator, your organisational skills are key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Demonstrate Your Communication Style
Since this role involves a lot of communication, practice articulating your thoughts clearly and confidently. Think about how you can convey your ideas in a professional yet personable manner, as this will resonate well with the interviewers.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and judgement. Prepare for scenario-based questions where you might need to demonstrate how you'd handle specific situations, like managing a last-minute change in a meeting or dealing with a difficult client.
