Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Be the friendly face of our architecture practice, managing calls, emails, and client interactions.
- Company: Join a respected and collaborative architecture practice with a vibrant team culture.
- Benefits: Enjoy a supportive work environment with opportunities for personal and professional growth.
- Why this job: Make a real impact by ensuring smooth daily operations in a creative setting.
- Qualifications: Strong organisational skills, clear communication, and a proactive attitude are essential.
- Other info: Perfect for detail-oriented individuals who thrive in a dynamic, creative atmosphere.
The predicted salary is between 30000 - 42000 £ per year.
A respected and collaborative architecture practice is looking for a friendly, organised, and proactive Practice Administrator to join its busy team. This is a pivotal front-of-house and administrative role, providing essential support across the studio and ensuring the smooth running of daily operations. Acting as the first point of contact for clients and visitors, you’ll help create a welcoming and professional environment that reflects the values of the practice.
Key Responsibilities
- Serve as the first point of contact for visitors and callers, offering a warm and professional welcome
- Manage incoming calls and emails, ensuring messages are directed promptly and accurately
- Keep reception and meeting areas tidy, well-presented, and ready for clients
- Organise refreshments and meeting room setup for visitors and presentations
- Maintain and update the Document Management System (Blueroom or similar)
- Support directors and staff with expenses, travel bookings, and accommodation arrangements
- Coordinate CPD sessions and liaise with external providers for lunch-and-learn presentations
- Assist with organising office maintenance and liaising with external contractors as required
- Order office supplies and stationery in line with budgets, ensuring the studio remains well-equipped
Marketing & Communications
- Assist with maintaining the practice website and social media channels (LinkedIn, X/Twitter)
- Support the creation and formatting of presentations, brochures, and other marketing materials (InDesign/Canva)
- Contribute to the organisation of client events and studio socials
- Liaise with the IT provider to support smooth tech operations
- Help coordinate staff socials and team-building events
- Ensure confidentiality and professionalism in all aspects of the role
What We’re Looking For
- Excellent organisational and multitasking skills, with strong attention to detail
- Confident, clear, and personable communicator — both written and verbal
- Proactive, adaptable, and supportive team player
- Professional demeanour and a can-do attitude
- Proficient in Microsoft Office (Word, Excel, Outlook)
Desirable Skills
- Experience with Adobe InDesign and Canva
- Familiarity with website management (WordPress or similar)
- Experience maintaining corporate social media accounts
- Knowledge of document management systems
- Full UK driving licence (for occasional local errands such as car maintenance)
- Experience organising social or client events
This is a fantastic opportunity for a motivated and detail-oriented administrator who thrives in a creative, collaborative environment.
Practice Administrator in London employer: Place Careers
Contact Detail:
Place Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice Administrator in London
✨Tip Number 1
Get to know the practice before your interview! Research their projects, values, and team culture. This will help you tailor your responses and show that you're genuinely interested in being part of their collaborative environment.
✨Tip Number 2
Practice your communication skills! As a Practice Administrator, you'll be the first point of contact for clients and visitors. Role-play with a friend or family member to ensure you come across as warm and professional during your interactions.
✨Tip Number 3
Be proactive in showcasing your organisational skills. Bring examples of how you've managed multiple tasks or coordinated events in the past. This will demonstrate your ability to thrive in a busy studio environment.
✨Tip Number 4
Don't forget to follow up after your interview! A simple thank-you email can go a long way in leaving a positive impression. Plus, it shows your enthusiasm for the role and the practice.
We think you need these skills to ace Practice Administrator in London
Some tips for your application 🫡
Be Yourself: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your friendly and proactive nature in your words.
Tailor Your Application: Make sure to customise your application to reflect the key responsibilities and skills mentioned in the job description. Highlight your organisational skills and experience with document management systems to catch our eye!
Keep It Professional: While we love a friendly tone, remember to maintain professionalism throughout your application. Use clear language and check for any typos or errors before hitting send – first impressions count!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you can check out all our other vacancies while you’re there!
How to prepare for a job interview at Place Careers
✨Know the Practice Inside Out
Before your interview, take some time to research the architecture practice. Familiarise yourself with their projects, values, and culture. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As a Practice Administrator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you keep things tidy and efficient, especially in a busy environment.
✨Practice Your Communication Style
Since you'll be the first point of contact for clients and visitors, it's crucial to demonstrate your communication skills. Practise speaking clearly and confidently about your experiences. You might even want to role-play common scenarios, like answering a phone call or greeting a visitor.
✨Prepare Questions to Ask
Interviews are a two-way street! Think of insightful questions to ask about the practice's culture, team dynamics, or upcoming projects. This shows your enthusiasm and helps you determine if the practice is the right fit for you.
