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- Tasks: Support Directors and project teams with organisation, coordination, and communication.
- Company: Renowned architecture practice with a collaborative and design-led culture.
- Benefits: Join a global team and gain valuable experience in a dynamic environment.
- Why this job: Be a key player in high-profile projects and enhance your organisational skills.
- Qualifications: Experience as a PA or Project Coordinator with strong communication skills.
- Other info: Flexible, supportive workplace with opportunities for personal growth.
The predicted salary is between 28800 - 43200 £ per year.
A world-renowned architecture practice is seeking a PA / Project Coordinator to join its London team. This is an excellent opportunity for someone highly organised, personable, and proactive to provide vital support to two Directors and their project teams. This is a role with real variety. One day you might be coordinating client meetings and managing diaries, the next, preparing reports, arranging travel, or supporting project teams with documentation and contract administration. You’ll act as a trusted point of contact for colleagues, clients, and consultants, ensuring everything runs smoothly and your directors’ time is spent where it matters most.
Key responsibilities include:
- Providing a proactive and reliable PA service to Directors
- Managing diaries, inboxes, timesheets, and travel arrangements
- Coordinating client meetings, site visits, and project calendars
- Supporting project teams with filing, reports, and contract administration
- Maintaining project databases (Deltek, Newforma) and documentation
- Acting as first point of contact for project calls and correspondence
- Assisting with project team events and office activities
- Offering occasional reception cover and supporting fellow PAs when needed
What we’re looking for:
- Previous experience as a PA, Team Assistant, or Project Coordinator
- Excellent organisation and multitasking skills with sharp attention to detail
- Strong written and verbal communication skills
- Professional, approachable, and confident in liaising at all levels
- Flexible, adaptable, and calm under pressure
- Proficiency in Microsoft Office; experience with Deltek or Newforma a bonus
- A positive, can-do attitude with discretion and reliability
This is a fantastic opportunity to join a collaborative, design-led studio with a global reputation, where you’ll play a key role in supporting Directors and contributing to the success of high-profile projects.
Send us your CV today for consideration before applications close.
PA / Project Coordinator in London employer: Place Careers
Contact Detail:
Place Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture field and let them know you're on the lookout for a PA/Project Coordinator role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show genuine interest in their work and be ready to discuss how your skills can support their Directors and project teams. This will help you stand out as a proactive candidate!
✨Tip Number 3
Practice your communication skills! As a PA/Project Coordinator, you'll need to liaise with various stakeholders. Try mock interviews with friends or family to refine your verbal and written communication, making sure you come across as professional and approachable.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities that might just be perfect for you. Plus, we’re here to support you throughout your job search journey, so don’t hesitate to reach out if you need any help.
We think you need these skills to ace PA / Project Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA / Project Coordinator role. Highlight your organisational skills and any relevant experience that shows you can juggle multiple tasks like managing diaries and coordinating meetings.
Show Off Your Communication Skills: Since strong written and verbal communication is key for this role, use your application to demonstrate these skills. Keep your language clear and professional, and don’t forget to proofread for any typos!
Be Personable: We’re looking for someone who’s approachable and confident in liaising with various stakeholders. Let your personality shine through in your cover letter – it’s a great chance to show us how you’d fit into our collaborative team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll find all our current vacancies there!
How to prepare for a job interview at Place Careers
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA / Project Coordinator role. Familiarise yourself with the key responsibilities mentioned in the job description, like managing diaries and coordinating client meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisation Skills
Since this role requires excellent organisation and multitasking skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, as this will highlight your suitability for the role.
✨Communicate Confidently
Strong written and verbal communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview, as this shows your engagement and helps you assess if the company is the right fit for you.
✨Demonstrate Your Proactive Attitude
The job calls for someone who is proactive and can take initiative. Think of instances where you've gone above and beyond in your previous roles. Share these stories during the interview to illustrate your positive, can-do attitude and how you can contribute to the success of the team.
