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For Companies At a Glance
- Tasks: Lead operations, manage HR, IT, finance, and ensure a vibrant studio culture.
- Company: Award-winning architecture studio with a focus on homes and workplaces.
- Benefits: Competitive salary, supportive environment, and opportunities for professional growth.
- Why this job: Be the backbone of a creative team and make a real impact in a dynamic setting.
- Qualifications: Experience in practice management or operations, strong organisational and communication skills.
- Other info: Join a proactive team that values creativity and offers a fun job hunting experience.
The predicted salary is between 36000 - 60000 £ per year.
An award-winning 70-strong architecture studio specialising in homes and workplaces is seeking a proactive Office & Operations Manager to lead the studio’s operations. Reporting to the Director team, this role is central to ensuring smooth day-to-day running, maintaining a strong culture, and supporting compliance, HR, IT, finance, and facilities.
Key responsibilities:
- Lead ISO9001 and ISO14001 audits and Health & Safety management, including risk assessments and staff training.
- Line-manage Receptionist and CPD Coordinator; oversee onboarding, recruitment, payroll, benefits, and staff appraisals.
- Manage facilities, landlord relationships, office standards, and general administration.
- Support social value initiatives, EDI reporting, and visa compliance.
- Organise annual studio events and staff engagement activities.
- Act as main point of contact for IT partners, oversee infrastructure and software management, provide office IT support.
- Process sales invoices, staff expenses, and provide light PA support for directors.
About you:
- Proven experience in Practice Management or Operations within architecture, design, or the built environment.
- Confident managing complex operational functions, IT systems, and office technology.
- Highly organised, detail-oriented, and numerate with strong communication skills.
- Able to handle sensitive information discreetly and work in a fast-paced environment.
- Proficient in Microsoft Office; Xero, Hubdoc, CMAP or Atvero experience desirable.
This role is ideal for a proactive, hands-on operator who takes pride in creating systems and environments that allow creative teams to thrive.
Office & Operations Manager in London employer: Place Careers
Contact Detail:
Place Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Operations Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and operations field. Attend industry events or join online forums to meet potential employers and get insider info on job openings.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience in practice management and operations. This can really set you apart during interviews and give you a chance to demonstrate your expertise.
✨Tip Number 3
Be proactive! Don’t just wait for job postings; reach out directly to companies you admire. Express your interest in working with them and ask if they have any upcoming opportunities. You never know what might come up!
✨Tip Number 4
Apply through our website! We’ve got loads of vacancies that might be perfect for you. Plus, applying directly shows your enthusiasm and makes it easier for us to help you find your ideal role.
We think you need these skills to ace Office & Operations Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office & Operations Manager role. Highlight your experience in practice management or operations, especially within architecture or design, to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our studio. Mention specific examples of how you've managed complex operational functions or improved office systems in the past.
Show Off Your Organisational Skills: We love detail-oriented candidates! In your application, give us a glimpse of how you stay organised and manage multiple tasks. Share any tools or methods you use to keep everything running smoothly.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we want to make this process as easy and enjoyable as possible for you!
How to prepare for a job interview at Place Careers
✨Know the Company Inside Out
Before your interview, take some time to research the architecture studio. Understand their projects, values, and culture. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office & Operations Manager, being organised is key. Prepare examples of how you've successfully managed complex operations or improved processes in previous roles. Use specific metrics or outcomes to highlight your impact.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding compliance and HR issues. Think of scenarios where you had to handle sensitive information or manage a crisis, and be ready to discuss your approach.
✨Engage with Your Interviewers
Interviews are a two-way street! Prepare thoughtful questions about the studio's culture, team dynamics, and future projects. This shows you're not just interested in the job, but also in how you can contribute to their success.
