Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Lead the bid process, ensuring high-quality submissions and managing multiple tasks.
- Company: Join a dynamic architecture practice in central London, known for its creativity and growth.
- Benefits: Fixed-term contract with potential for permanent role and experience on high-profile projects.
- Why this job: Gain valuable experience in a fast-paced environment while contributing to exciting projects.
- Qualifications: Experience with public sector procurement, excellent English skills, and attention to detail required.
- Other info: Opportunity to improve bid management systems and collaborate with creative teams.
An exciting opportunity has arisen for a Bid Coordinator to join a dynamic and growing architecture practice on a fixed-term contract for approximately 3 months. Located in central London, this practice is seeking a new team member to work closely with the Bid Manager and the Head of Business Development within the New Business Team to ensure the successful production and submission of high-quality bids and tenders for various projects. You will play a crucial role in the bid process, ensuring proposals are delivered on time and meet high standards of excellence. This role is ideal for someone experienced with the public sector procurement process and interested in the bid process, with excellent written and spoken English, attention to detail, and accuracy. The ability to manage multiple tasks simultaneously, work well under pressure, and familiarity with CRM/ERP/PIM systems are also desirable.
Key responsibilities include:
- Leading the end-to-end bid process, from compiling SQ responses to gathering bid collateral from previous submissions and bid libraries.
- Proofreading and reviewing bid responses to ensure they meet the practice’s standards and align with brand guidelines.
- Chairing bid kick-off meetings, coordinating review meetings, and liaising with internal teams to ensure quality submissions.
- Ensuring bids are supported with relevant collateral such as case studies, CVs, and images.
- Collaborating with sub-consultants to gather necessary information and ensure bid compliance.
- Managing tender portals, downloading bid documents, distributing responses, and raising queries when needed.
- Maintaining and updating the bid tracker database to ensure timely completion of tasks.
- Contributing to the development and improvement of bid management systems.
This is a fantastic opportunity for someone looking to gain further experience in the bid process and contribute to the success of a growing practice. The position is offered on a fixed-term basis with the possibility of transitioning to a permanent role. It provides the chance to work on high-profile projects within a creative and fast-paced environment. If you believe you’d be a good fit, we’d love to hear from you. Please apply as soon as possible!
Bid Coordinator employer: Place Careers
Contact Detail:
Place Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Familiarise yourself with the public sector procurement process, as this is crucial for the Bid Coordinator role. Understanding the nuances of how bids are evaluated can give you an edge in discussions and meetings.
✨Tip Number 2
Network with professionals in the architecture and bid management sectors. Attend relevant events or webinars to connect with potential colleagues and learn more about the industry trends that could impact your role.
✨Tip Number 3
Brush up on your CRM/ERP/PIM systems knowledge. Being proficient in these tools will not only help you manage bids effectively but also demonstrate your readiness to hit the ground running.
✨Tip Number 4
Prepare to discuss your experience with managing multiple tasks under pressure. Think of specific examples where you've successfully juggled competing priorities, as this will showcase your ability to thrive in a fast-paced environment.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Bid Coordinator. Familiarise yourself with the bid process, public sector procurement, and the specific requirements mentioned in the job description.
Tailor Your CV: Customise your CV to highlight relevant experience, particularly in bid management and any familiarity with CRM/ERP/PIM systems. Emphasise your attention to detail and ability to manage multiple tasks under pressure.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the architecture practice. Mention specific examples of your previous work related to bids and tenders, and how you can contribute to their success.
Proofread Your Application: Ensure that your application is free from errors. Given the importance of written communication in this role, take the time to proofread your CV and cover letter for clarity, grammar, and adherence to brand guidelines.
How to prepare for a job interview at Place Careers
✨Understand the Bid Process
Familiarise yourself with the end-to-end bid process, especially in the context of public sector procurement. Be prepared to discuss your previous experiences and how they relate to managing bids effectively.
✨Showcase Attention to Detail
Since this role requires high standards of accuracy, be ready to demonstrate your attention to detail. Bring examples of past work where you proofread or reviewed documents to ensure quality and compliance.
✨Prepare for Team Collaboration
Highlight your experience in working with cross-functional teams. Be ready to discuss how you've chaired meetings or coordinated with different departments to achieve successful bid submissions.
✨Familiarity with Tools
Mention any experience you have with CRM, ERP, or PIM systems. If you’ve used specific tools for managing bids or tracking submissions, be sure to bring that up during the interview.
