At a Glance
- Tasks: Support directors and project teams, ensuring smooth daily operations in a creative studio.
- Company: Prestigious architecture practice known for quality and innovative design.
- Benefits: Collaborative environment, opportunities for growth, and a supportive team culture.
- Other info: Friendly atmosphere with opportunities to develop your skills and career.
- Why this job: Be at the heart of a creative studio, making a real impact on exciting projects.
- Qualifications: 3-4 years in a design-led environment, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 36000 - 44000 £ per year.
Practice Operations Coordinator & PA sought for Prestigious Architecture Practice
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This range is provided by Place. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
About the role
A well-established and highly regarded architecture practice is looking for a proactive, detail-oriented Practice Operations Coordinator to become a central part of its studio team.
This pivotal position supports directors, project teams, and the Practice Co-ordinator, ensuring the day-to-day operations of the studio run smoothly and efficiently.
Key tasks include
- Acting as the main point of contact for the practice, managing telephone calls, responding to enquiries, and welcoming clients and visitors.
- Ensuring reception and meeting spaces are consistently well presented, organised, and ready for use.
- Handling incoming and outgoing post, managing the shared inbox, and overseeing general office administration including filing, scanning, printing, and document control.
- Providing administrative support across project teams, including undertaking regular audits within the document management system.
- Processing expenses, managing team purchases and training bookings, and supporting directors with ad hoc administrative tasks.
- Delivering PA support to directors, including diary management, travel coordination, and preparing materials for meetings and presentations.
- Ordering office supplies and coordinating routine office maintenance.
- Assisting with basic IT support and liaising with external IT service providers.
- Updating website content and supporting social media activity across Linked In and Twitter.
- Assisting with the preparation and formatting of presentations, brochures, and other studio documentation.
- Supporting the planning and delivery of both client-facing events and internal social activities.
- Maintaining project archives and records accurately and confidentially.
About you
- 3–4 years’ experience within a design-led studio environment (architecture or design preferred), including at least two years supporting senior executives.
- Exceptional organisational skills with strong attention to detail.
- A full driving licence, for occasional use of pool vehicles.
- Confident, professional, and personable communication skills, both written and verbal.
- A collaborative approach with the ability to support colleagues at all levels of the practice.
- Professional, flexible, and adaptable, with the ability to work effectively across different personalities and working styles.
- Proficiency in Microsoft Office and Outlook.
- Strong problem-solving skills with sound judgement.
- A high level of discretion and professionalism when handling confidential information.
- Experience using Adobe In Design, Canva, or similar design software.
- Familiarity with website content management systems such as Word Press.
- Confidence interpreting basic project or financial information.
- Experience working with document management platforms, such as Blueroom.
- Experience planning and coordinating events for groups of 30+.
This practice offers a friendly and collaborative working environment where your contribution will be valued and visible.
You will be part of a supportive team with opportunities for growth, working at the heart of a studio recognised for its commitment to quality, service, and considered design.
We will do our very best to help you find your ideal job.
Our approach is personable and we believe that your job hunting experience should be enjoyable.
We look forward to hearing from you.
- Please visit our website for all vacancies – https://place. co. uk/
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Place is an equal opportunities employer and recruitment agency.
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Practice Operations Coordinator & PA sought for Prestigious Architecture Practice employer: Place
Join an award-winning architecture practice in Central London, where creativity meets collaboration. As a New Business and Marketing Manager, you'll thrive in a flexible hybrid work environment that fosters professional growth and innovation. With a strong emphasis on employee development, a vibrant work culture, and opportunities to engage with industry leaders, this role offers a unique chance to make a significant impact while enjoying the dynamic atmosphere of Clerkenwell.
StudySmarter Expert Advice🤫
We think this is how you could land Practice Operations Coordinator & PA sought for Prestigious Architecture Practice
✨Get Your Portfolio Game On Point
As an aspiring architect, your portfolio is your golden ticket. Make sure it's not just a collection of your best work, but tells a story about your design process and creative thought. Showcase a range of projects, from conceptual sketches to final renderings—think of it as a visual CV!
✨Slide into Networking Events
Architecture thrives on community connections, so keep an eye out for local architecture meetups, exhibitions, and lectures. These events are gold for meeting industry professionals, and who knows? You might just bump into someone from Place who can give you the insider scoop on their hiring process!
✨Learn the Software Inside Out
Make sure you're up to speed with design software like AutoCAD, Revit, and SketchUp. Being able to discuss your proficiency during interviews can really set you apart. Plus, if you can mention particular projects where you’ve used them, you’ll demonstrate both skill and practical experience.
✨Refine Your Interview Skills
Interviews for architecture roles can get quite technical, so practice answering questions about your design process and decision-making strategies. Prepare for potential design challenges they might put forward in interviews—show them you can think on your feet and come up with innovative solutions!
We think you need these skills to ace Practice Operations Coordinator & PA sought for Prestigious Architecture Practice
Some tips for your application 🫡
Show Off Your Design Skills:Architecture is all about creativity and technical skills, so make sure your portfolio is front and centre! Include a range of your best projects, showcasing different styles and techniques. Don't forget to explain your design process and the challenges you overcame for each project – it gives hiring managers a glimpse into your thought process!
Tailor Your CV to Architecture:When putting together your CV, highlight relevant experience in architectural design software, like AutoCAD or Revit. Plus, if you have any internships or coursework that involved real-world projects, be sure to mention them. We want to see not just what you've done, but how it relates directly to this role at Place!
Craft a Compelling Cover Letter:Your cover letter is your chance to express your passion for architecture and what drew you to Place. Talk about specific projects or values of theirs you admire, and how you see yourself contributing to their team. We want to feel your enthusiasm – let it shine through your words!
Use Professional Terminology:Don't shy away from using industry-specific jargon that demonstrates your expertise! Terms like 'sustainability', 'scale', and 'aesthetics' can not only show your knowledge but also help you connect with the hiring team. Just ensure it's done in a way that's relatable and not overly technical, so we can see your passion clearly!
How to prepare for a job interview at Place
✨Master the Technical Questions
In an architecture interview, be ready to tackle some technical questions about building codes, design principles, and software like AutoCAD or Revit. Brush up on your knowledge of materials and components, as you might even face scenarios to solve during the interview that showcase your problem-solving skills in real-time.
✨Bring Your Portfolio to Life
Your portfolio is your golden ticket! Make sure it not only showcases your best work but also highlights your design thinking process, from sketches to final outputs. During the interview, be prepared to discuss the projects in detail—what challenges you faced, how you overcame them, and what you learnt.
✨Demonstrate Your Passion for Sustainability
In today's architecture landscape, sustainability is key. Be sure to highlight any projects that involved eco-friendly designs or your understanding of sustainable practices. This will show that you’re not just familiar with the trends but are genuinely passionate about creating a better future through your designs.
✨Engage with Your Interviewers
Architecture is a collaborative field, so showing that you're a team player is essential. When conversing with the interviewers, actively listen and respond to their ideas. This isn’t just about you showing off your skills, but also about connecting and demonstrating how well you’d fit into their team at Place.
