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- Tasks: Support our vibrant team with essential admin tasks and enhance office efficiency.
- Company: Join a multi-award-winning firm in the heart of Nottingham's Lace Market.
- Benefits: Enjoy 25 days annual leave, flexible hours, and a fantastic rewards scheme.
- Why this job: Be part of a supportive culture that values your growth and initiative.
- Qualifications: Strong communication skills and advanced MS Office knowledge are essential.
- Other info: Dynamic workspace with great transport links and local cafés.
The predicted salary is between 28800 - 43200 £ per year.
Location: Nottingham - Office-based
Contract: Full-time (37.5 hours)
Salary: Dependent on experience
Are you looking for a new challenge within a vibrant and supportive team based in the heart of Nottingham’s historic Lace Market? Our friendly and dedicated team is seeking an Office Administrator to join us and play a vital role in the day-to-day administration and smooth running of our Nottingham office. You’ll be working from our modern, well-equipped Lace Market workspace, surrounded by great transport links and independent cafés.
In this role, you will provide seamless, effective, and proactive administrative support while continually exploring ways to use technology to enhance processes and improve efficiency. You’ll collaborate with key stakeholders, building and maintaining strong professional relationships to deliver consistently excellent service.
The Important Work You Will Be Doing
- Provide general administrative and operational support to the department's fee-earning team members
- Prepare, format, and amend documents as required, ensuring they are produced in compliance with the Firm’s house style. Documents include letters, reports, presentations, and accounts, making full use of standard templates
- Minute-taking in meetings is required
- Be one of our CCH (accounting software) champions, creating new clients, amending information, billing, pulling reports, and supporting clients' onboarding
- Overseeing incoming and outgoing post
- Provide support in organising events for Managers, Partners, and clients where required
- Ordering office supplies, liaising with contractors and suppliers, and managing the visitors at our Nottingham office
- Provide first-class front-of-house (receptionist) duties, including greeting clients, organising meeting rooms, and making refreshments when necessary
The Skills And Experience You Will Bring
- A flexible approach, with the ability to work effectively under pressure and manage conflicting priorities, effectively managing expectations when required
- Strong attention to detail
- Effective communication skills, both spoken and written
- A positive and proactive approach
- A pragmatic approach to resolving situations, using own initiative where appropriate
- Advanced MS Office skills (specifically Word, Excel, and PowerPoint)
- Excellent client service skills
Why PKF Smith Cooper?
Our company culture, built on our values – Engage, Empower and Excel – encourages initiative, personal growth, and collaboration. Every team member is appreciated and celebrated; a notion embodied in our Kudos Reward Scheme. The firm’s Partners, who remain actively invested in the development of employees, will both support and champion your professional development and progression. We work with ambitious businesses of different sizes across a variety of sectors, so no two jobs are the same. We are multi-award-winning accountants and business advisors, ranked the 12th biggest firm by UK fee income in the Accountancy Age Top 50+50.
Why Nottingham?
In the heart of the bustling city, our Nottingham office, refurbished in 2023, is a modern and collaborative space. Some of the city’s best cafes and restaurants are on our doorstep, and we’re close to several public transport links, making the office easily accessible.
PKF International
As an active member of PKF International, we are part of a large global network of legally independent accounting firms. Located in the 5 fastest growing global markets, we have a ground presence in 150 countries and span across many jurisdictions. An ambitious, future-focused network, PKF provides a comprehensive range of services. Operating in unison with member firms across the world, we are able to share our ideas, expertise, and specialist resources to better serve our clients, delivering highly-personalised services and global connectivity through our client-centric culture.
Benefits
Our benefits package has been designed around our people and shaped by our values. As part of Team PKF Smith Cooper, here are some of the things you can expect:
- Time to do what matters to you – 25 days annual leave plus statutory bank holidays, the option to reduce annual hours for additional annual leave, and your birthday off, on us.
- Long-serving employees can also request a sabbatical, giving you the chance to make truly unforgettable memories
- Rewards for those who actively embrace and embody our values and culture through our Kudos Reward Scheme
- Regular social events and annual, company-wide away days, giving you the opportunity to engage with colleagues across your division and office, as well as the wider firm
- Bonus referral schemes for introducing new talent or clients so that when we benefit, you do too
- Life doesn’t stop at the end of the working day and neither do our benefits. We also offer life assurance, discounts on a huge variety of retailers through the PKF Smith Cooper Rewards Scheme, and cashback on healthcare (including dental visits, physiotherapy etc) through Healthshield
How to apply?
If you believe you meet our requirements, we encourage you to apply! Even if you don’t meet 100% of the criteria, please submit your application. To do so, upload your CV and a cover letter to our job portal. If you have any questions, feel free to reach out to a member of the People team at careers@pkfsmithcooper.com or by calling 01332 332021. Please note that we welcome applications from individuals of all backgrounds; however, we are unable to accept applications from candidates who require a visa to work in the UK. Also, we kindly ask that recruitment agencies refrain from contacting us unless we have directly reached out to you.
Office Administrator in Nottingham employer: PKF Smith Cooper
Contact Detail:
PKF Smith Cooper Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Nottingham
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they value. This will help you tailor your answers and show that you're a great fit for their team.
✨Tip Number 2
Practice your communication skills! Since this role requires effective spoken and written communication, try doing mock interviews with friends or family. The more comfortable you are, the better you'll perform.
✨Tip Number 3
Be proactive during the interview. Ask insightful questions about the team and the role. This shows your interest and helps you gauge if it's the right fit for you too!
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and keep you on their radar. Plus, it shows your enthusiasm for the position.
We think you need these skills to ace Office Administrator in Nottingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight relevant experience and skills that match the job description, like your advanced MS Office skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re excited about joining our vibrant team in Nottingham. Don’t forget to mention how you can contribute to our values of Engage, Empower, and Excel.
Show Off Your Communication Skills: Since effective communication is key for this role, make sure your written application reflects that. Keep it clear, concise, and professional while still being friendly and approachable.
Apply Through Our Website: We encourage you to apply through our job portal. It’s the best way to ensure your application gets seen by the right people. Plus, if you have any questions, feel free to reach out to our People team!
How to prepare for a job interview at PKF Smith Cooper
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, like document preparation and minute-taking. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since the role involves using technology to enhance processes, be prepared to discuss your experience with MS Office, especially Word, Excel, and PowerPoint. Bring examples of how you've used these tools effectively in previous roles, and maybe even mention any experience with accounting software like CCH.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to manage conflicting priorities. Think of specific examples from your past where you successfully handled pressure or resolved a tricky situation. This will showcase your proactive approach and flexibility, which are crucial for this role.
✨Emphasise Your Communication Skills
Effective communication is key in this position, so be ready to highlight your spoken and written communication abilities. You might want to prepare a brief story about a time when your communication skills made a difference in a project or helped build a strong professional relationship.
