At a Glance
- Tasks: Provide essential admin support for the SAAA contract during maternity cover.
- Company: Join a leading firm with expertise in the Not for Profit sector.
- Benefits: Gain valuable experience and develop your skills in a supportive environment.
- Other info: Opportunity to learn from experienced professionals and grow your career.
- Why this job: Make a difference by supporting smaller authorities and enhancing your administrative skills.
- Qualifications: Previous admin experience and strong organisational skills are a plus.
The predicted salary is between 30000 - 40000 £ per year.
Introduction to the Division
The Not for Profit (NFP) team has an impressive pool of knowledge and experience to share and from which to learn. The team is led by partners with extensive experience in the sector, working with large, high‑profile NFP entities and also lending their expertise to global international charities.
Responsibilities
- Dedicated administrative support and assistance to the firm’s contract with the Smaller Authority Audit Appointments Limited (SAAA) as maternity cover for the team’s administrator.
- Respond to emails and phone call queries from smaller authorities.
- Manage the process of issuing instructions electronically to smaller authorities.
- Manage the process for issuing paper copies to smaller authorities who have opted out of electronic communication.
- Manage the ACCESS database.
- Receive all Annual Governance and Accounting Returns (AGAR) and input information into the database.
- File electronic copies of AGARs and supporting documentation centrally on the network.
- Attach certificates for smaller authorities declaring themselves exempt to the Virtual Cabinet filing system.
- Chase smaller authorities for information not received (phone, email and chaser letters).
- Liaise with credit control to chase outstanding payments.
- Maintain and update contact details for smaller authorities.
- Manage billing runs and issue completed AGARs to smaller authorities.
- Update notes on relevant database records for queries raised by smaller authorities.
- Perform ad‑hoc database enquiries and tasks as required.
- Supervise other SAAA administrative support.
- Carry out other administrative tasks as necessary for the SAAA contract.
Person Specification
- Prior experience working in an administrative role.
- Prior smaller authorities sector experience desirable but not mandatory.
- Excellent organisational skills and a confident manner.
- Methodical with an eye for detail and strong follow‑through.
- Professional attitude, appearance and demeanour.
- Ability to stay calm under pressure and maintain a 'can‑do' attitude.
- Ability to set priorities independently.
- Excellent verbal and written communication skills with the ability to exercise tact, good judgement and diplomacy.
- Good time management skills.
- Flexible in approach to work and willing to learn new skills.
- Completes tasks on time.
- Takes responsibility.
- Uses initiative.
- Proficient in MS Office Suite; Microsoft Word and Excel.
SAAA Administrator - Maternity Cover employer: PKF Littlejohn
As a member of our Not for Profit (NFP) team, you will join a supportive and knowledgeable environment where your contributions are valued. We offer a flexible work culture that encourages professional growth and development, with opportunities to learn from experienced partners in the sector. Located in a vibrant area, our firm provides a unique chance to engage with high-profile NFP entities and make a meaningful impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land SAAA Administrator - Maternity Cover
✨Tip Number 1
Network like a pro! Reach out to your connections in the NFP sector and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the SAAA contract specifics so you can show off your knowledge. Practice common interview questions and think about how your skills match the role.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. It shows your enthusiasm and professionalism, which is key in the administrative world.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that job, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace SAAA Administrator - Maternity Cover
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the SAAA Administrator role. Highlight your relevant experience and skills that match the job description, especially your organisational skills and attention to detail.
Show Off Your Communication Skills:Since this role involves a lot of communication with smaller authorities, emphasise your verbal and written communication skills. Give examples of how you've handled queries or provided support in previous roles.
Be Professional and Personable:We’re looking for someone with a professional attitude but also a friendly demeanour. Make sure your application reflects this balance, showing that you can stay calm under pressure while being approachable.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at PKF Littlejohn
✨Know Your Stuff
Before the interview, make sure you understand the SAAA role and its responsibilities. Familiarise yourself with the Smaller Authority Audit Appointments Limited and how they operate. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail under pressure.
✨Communicate Clearly
Strong verbal and written communication skills are key for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you had to exercise tact and diplomacy, as these will likely come up during the interview.
✨Be Ready to Adapt
Flexibility is important in this role, so be prepared to discuss times when you've had to adapt to new situations or learn new skills quickly. Highlight your 'can-do' attitude and willingness to take on challenges, as this will resonate well with the interviewers.
