At a Glance
- Tasks: Provide essential admin support for the SAAA team during maternity cover.
- Company: Join a leading firm with expertise in the Not for Profit sector.
- Benefits: Gain valuable experience and develop your skills in a supportive environment.
- Other info: Flexible work environment with opportunities to learn and grow.
- Why this job: Make a difference by supporting smaller authorities and enhancing your admin skills.
- Qualifications: Previous admin experience is a plus; strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Introduction to the Division
The Not for Profit (NFP) team has an impressive pool of knowledge and experience to share and from which to learn. The team is led by partners with extensive experience in the sector, working with large, high‑profile NFP entities and also lending their expertise to global international charities.
Responsibilities
- Dedicated administrative support and assistance to the firm’s contract with the Smaller Authority Audit Appointments Limited (SAAA) as maternity cover for the team’s administrator.
- Respond to emails and phone call queries from smaller authorities.
- Manage the process of issuing instructions electronically to smaller authorities.
- Manage the process for issuing paper copies to smaller authorities who have opted out of electronic communication.
- Manage the ACCESS database.
- Receive all Annual Governance and Accounting Returns (AGAR) and input information into the database.
- File electronic copies of AGARs and supporting documentation centrally on the network.
- Attach certificates for smaller authorities declaring themselves exempt to the Virtual Cabinet filing system.
- Chase smaller authorities for information not received (phone, email and chaser letters).
- Liaise with credit control to chase outstanding payments.
- Maintain and update contact details for smaller authorities.
- Manage billing runs and issue completed AGARs to smaller authorities.
- Update notes on relevant database records for queries raised by smaller authorities.
- Perform ad‑hoc database enquiries and tasks as required.
- Supervise other SAAA administrative support.
- Carry out other administrative tasks as necessary for the SAAA contract.
Person Specification
- Prior experience working in an administrative role.
- Prior smaller authorities sector experience desirable but not mandatory.
- Excellent organisational skills and a confident manner.
- Methodical with an eye for detail and strong follow‑through.
- Professional attitude, appearance and demeanour.
- Ability to stay calm under pressure and maintain a "can‑do" attitude.
- Ability to set priorities independently.
- Excellent verbal and written communication skills with the ability to exercise tact, good judgement and diplomacy.
- Good time management skills.
- Flexible in approach to work and willing to learn new skills.
- Completes tasks on time.
- Takes responsibility.
- Uses initiative.
- Proficient in MS Office Suite; Microsoft Word and Excel.
SAAA Administrator - Maternity Cover in London employer: PKF Littlejohn
As a member of our Not for Profit (NFP) team, you will be part of a supportive and knowledgeable environment where your contributions are valued. We offer a flexible work culture that encourages professional growth and development, with opportunities to learn from experienced partners in the sector. Located in a vibrant area, our firm provides a unique chance to engage with high-profile NFP entities and make a meaningful impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land SAAA Administrator - Maternity Cover in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the NFP sector and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its values, especially their work with smaller authorities. Tailor your responses to show how your skills align with their mission and needs.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that SAAA Administrator role. Plus, it’s the best way to ensure your application gets seen by the right people.
We think you need these skills to ace SAAA Administrator - Maternity Cover in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the SAAA Administrator role. Highlight your relevant experience and skills that match the job description, especially your organisational skills and attention to detail.
Showcase Your Communication Skills:Since this role involves a lot of communication with smaller authorities, emphasise your excellent verbal and written communication skills. Share examples of how you've effectively handled queries or managed correspondence in previous roles.
Be Professional and Personable:We love a professional attitude, but don’t forget to let your personality shine through! Show us that you can maintain a calm demeanour under pressure while being approachable and friendly in your communications.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at PKF Littlejohn
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the SAAA Administrator role. Familiarise yourself with the tasks mentioned in the job description, like managing the ACCESS database and handling AGARs. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially under pressure.
✨Communicate Clearly and Confidently
As you'll be responding to queries from smaller authorities, practice your verbal and written communication skills. Think about how you can convey information clearly and diplomatically. You might even want to prepare a few scenarios where you had to exercise good judgement in communication.
✨Demonstrate Your Flexibility and Initiative
The job requires a flexible approach and a willingness to learn new skills. Be prepared to share instances where you've adapted to changing circumstances or taken the initiative to solve problems. This will show that you have the right mindset for the dynamic environment of the NFP team.
