At a Glance
- Tasks: Manage purchase orders and ensure timely delivery while optimising inventory levels.
- Company: Join Pixi Inc., a rapidly growing beauty brand with a stellar global reputation.
- Benefits: Enjoy a full-time role in a vibrant office environment with opportunities for growth.
- Other info: This role is fully in-office, Monday to Friday, in London.
- Why this job: Be part of a dynamic team that values communication and innovation in the beauty industry.
- Qualifications: Requires 2 years in FMCG operations, advanced Excel skills, and a passion for beauty.
The predicted salary is between 36000 - 60000 £ per year.
Pixi Inc. Greater London, England, United Kingdom (On-site)
Our Company
As one of the fastest growing independent beauty brands, Pixi Beauty has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to our continued success, we are expanding and looking for a talented Operations Inbound Coordinator to join our team.
Your Role
You are an Operations Inbound Coordinator, responsible for the short-term (up to 3 months’ visibility) planning and purchasing activities. This candidate must have strong communication skills and maintain a clear line of communication internally and externally, resulting in optimised customer service, plan execution, and inventory targets. Your main responsibilities will be to issue purchase orders, ensure POs are on track through to delivery, communicate with vendors and ensure accurate inventory levels in a complex contract manufacturing environment.
Responsibilities
Inbound Shipment Coordination
- Recommend, issue, and track purchase orders for components, filling & finished goods
- Maintain full visibility of purchase orders and track through to delivery; point of contact & weekly open orders calls
- Obtain transport quotes and monitor costs in an offline tracker to ensure all quotes captured
- Partner with Logistics to ensure timely inbound delivery of POs via air, ocean & trucks
Inventory Management
- Receive purchase orders into ERP - flag any discrepancies on advanced Shipping Notice vs Receipt
- Conduct monthly inventory reconciliations on components at supplier locations
- Analyze and report monthly on excess, obsolete and discontinued
- Liaise with Demand Planning and warehouse management team to ensure that stock is available to be allocated accordingly
- Manages all warehouse transfers
Procurement
- Process purchase orders to domestic and international vendors.
- Track and provide visibility to purchase orders through the complete production cycle.
- Create and manage vendor timelines, troubleshooting and resolving delays/issues as they arise.
- Develop logistics requirements (specifications) with suppliers
- Assist in price reviews and negotiations
- Assist in resolving invoice discrepancies
Qualifications
- A minimum of 2 years’ experience in FMCG Outbound Operations management
- Advanced excel skills
- Accuracy and attention to detail
- Excellent analysis abilities
Hours of work: Monday-Friday 9am-6pm. Fully in office, London based.
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StudySmarter Expert Advice🤫
We think this is how you could land Operations Inbound Coordinator in London
✨Tip Number 1
Familiarise yourself with the beauty industry, especially FMCG operations. Understanding the specific challenges and trends in this sector will help you speak confidently about how you can contribute to Pixi's success.
✨Tip Number 2
Brush up on your Excel skills, as advanced proficiency is crucial for this role. Consider taking a quick online course or tutorial to ensure you're comfortable with data analysis and reporting.
✨Tip Number 3
Prepare to discuss your experience in managing supplier relationships. Think of examples where you've successfully communicated and resolved issues, as this will demonstrate your ability to maintain clear lines of communication.
✨Tip Number 4
Showcase your problem-solving skills by preparing examples of how you've handled inventory discrepancies or improved lead times in previous roles. This will highlight your analytical abilities and resilience under pressure.
We think you need these skills to ace Operations Inbound Coordinator in London
Some tips for your application 🫡
Understand the Role:Read the job description carefully to understand the key responsibilities and qualifications required for the Operations Inbound Coordinator position. Tailor your application to highlight relevant experience in FMCG Outbound Operations management.
Highlight Relevant Experience:In your CV and cover letter, emphasise your two years of experience in operations management, particularly in the beauty or retail sector. Use specific examples to demonstrate your skills in communication, analysis, and inventory management.
Showcase Your Skills:Make sure to mention your advanced Excel skills and attention to detail in your application. Provide examples of how you've used these skills in previous roles to improve processes or solve problems.
Craft a Compelling Cover Letter:Write a cover letter that not only outlines your qualifications but also expresses your enthusiasm for joining Pixi Inc. Discuss why you are drawn to the beauty industry and how you can contribute to their continued success.
How to prepare for a job interview at Pixi Inc.
✨Know Your Numbers
As an Operations Inbound Coordinator, you'll need to demonstrate your advanced Excel skills. Be prepared to discuss how you've used data analysis in previous roles, especially in tracking purchase orders and inventory levels.
✨Showcase Your Communication Skills
Strong communication is key for this role. Think of examples where you've effectively communicated with vendors or cross-functional teams to resolve issues or improve processes. This will show that you can maintain clear lines of communication.
✨Understand the Beauty Industry
While previous experience in the beauty industry is preferred, having a solid understanding of the FMCG sector is crucial. Brush up on current trends in the beauty market and be ready to discuss how they might impact operations.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities under pressure. Prepare scenarios where you've had to manage tight deadlines or resolve discrepancies in inventory, showcasing your resilience and self-motivation.
