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For Companies At a Glance
- Tasks: Coordinate purchasing and planning activities to optimise inventory and customer service.
- Company: Join Pixi Beauty, a rapidly growing and renowned independent beauty brand.
- Benefits: Enjoy a dynamic work environment in London with opportunities for growth.
- Why this job: Be part of a vibrant team that values communication and innovation in the beauty industry.
- Qualifications: Two years' experience in FMCG operations and advanced Excel skills required.
- Other info: Full-time, in-office role with a Monday to Friday schedule.
The predicted salary is between 36000 - 60000 £ per year.
Our Company
As one of the fastest growing independent beauty brands, Pixi Beauty has built an incredible worldwide reputation and is quickly becoming one of the most recognized brands in the industry. Due to our continued success, we are expanding and looking for a talented Operations Inbound Coordinator to join our team.
Your Role
You are an Operations Inbound Coordinator, responsible for the short-term (up to 3 months visibility) planning and purchasing activities. This candidate must have strong communication skills and maintain a clear line of communication internally and externally, resulting in optimized customer service, plan execution and inventory targets. Your main responsibilities will be to issue purchase orders, ensure POs are on track though to delivery, communicating with vendors and ensuring accurate inventory levels in a complex contract manufacturing environment.
Responsibilities
- Recommend, issue and track purchase orders for components, filling & finished goods
- Maintain full visibility of purchase orders and track through to delivery
- Own supplier relationship; point of contact & weekly open orders calls
- Conduct monthly inventory reconciliations on components at supplier locations
- Analyze and report monthly on excess, obsolete and discontinued
- Partner with Logistics to ensure timely inbound delivery of POs via air, ocean & trucks
- Develop logistics requirements (specifications) with suppliers
- Liaise with Demand Planning and warehouse management team to ensure that stock is available to be allocated accordingly
- Initiate and drive lead-time improvement and agility projects
- Create and revise part numbers and bills of materials as necessary
- Create reports and other tools to provide visibility on all inventory locations
- Assist in price reviews and negotiations
- Assist in resolving invoice discrepancies
- Communicate and escalate risks to cross-functional teams
- Prepare clear and direct reports to Senior Management when appropriate
Qualifications
- A minimum of two years’ experience in FMCG Outbound Operations management
- Advanced excel skills
- Accuracy and attention to detail
- Excellent analysis abilities
- Strives under pressure and welcomes challenges
- Excellent communication and influencing skills
- Resilient and self-motivated
- Previous experience in the Beauty industry preferred however the retail sector is a must.
- Additional European language preferred
- Experience managing Sephora beneficial
Hours of work: Monday-Friday 9am-6pm. Fully in office, London based.
Operations Inbound Coordinator employer: Pixi Inc.
Contact Detail:
Pixi Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Inbound Coordinator
✨Tip Number 1
Familiarise yourself with the beauty industry, especially brands similar to Pixi Beauty. Understanding their operations and supply chain processes can give you an edge in interviews.
✨Tip Number 2
Brush up on your Excel skills, particularly in data analysis and reporting. Being able to demonstrate your proficiency in managing inventory and purchase orders through Excel will be crucial.
✨Tip Number 3
Network with professionals in the FMCG and beauty sectors. Attend industry events or join relevant online forums to connect with others who might provide insights or referrals.
✨Tip Number 4
Prepare to discuss specific examples of how you've managed supplier relationships and resolved discrepancies in past roles. This will showcase your problem-solving skills and ability to communicate effectively.
We think you need these skills to ace Operations Inbound Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in FMCG and operations management. Emphasise your communication skills and any previous roles that involved inventory management or supplier relations.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Operations Inbound Coordinator role. Mention your experience with purchase orders, inventory reconciliation, and any relevant projects that demonstrate your analytical abilities.
Showcase Your Skills: In your application, clearly outline your advanced Excel skills and provide examples of how you've used them in past roles. Highlight your ability to work under pressure and your resilience in challenging situations.
Research Pixi Beauty: Familiarise yourself with Pixi Beauty's brand values and recent developments. This knowledge will help you tailor your application and show your genuine interest in the company during the selection process.
How to prepare for a job interview at Pixi Inc.
✨Showcase Your Communication Skills
As the role requires strong communication abilities, be prepared to demonstrate how you've effectively communicated with vendors and internal teams in your previous roles. Share specific examples that highlight your ability to maintain clear lines of communication.
✨Highlight Your Analytical Abilities
The position involves analysing inventory levels and reporting on excess or obsolete stock. Be ready to discuss your experience with data analysis, particularly using Excel, and how you've used these skills to make informed decisions in past roles.
✨Demonstrate Your Problem-Solving Skills
Expect questions about how you've handled challenges in supply chain management or inventory discrepancies. Prepare to share instances where you successfully resolved issues, showcasing your resilience and self-motivation.
✨Familiarise Yourself with the Beauty Industry
While previous experience in the beauty industry is preferred, having a solid understanding of the sector can set you apart. Research Pixi Beauty and its products, and be ready to discuss how your background in retail can translate to success in this role.
