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- Tasks: Coordinate inbound shipments and manage purchase orders for a leading beauty brand.
- Company: Join Pixi Inc., a fast-growing independent beauty brand with a global reputation.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Work Monday to Friday in a collaborative office setting in London.
- Why this job: Be part of a vibrant team and make an impact in the beauty industry.
- Qualifications: 2 years in FMCG operations, strong Excel skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
As one of the fastest growing independent beauty brands, Pixi Beauty has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to our continued success, we are expanding and looking for a talented Operations Inbound Coordinator to join our team.
You are an Operations Inbound Coordinator, responsible for the short-term (up to 3 months’ visibility) planning and purchasing activities. This candidate must have strong communication skills and maintain a clear line of communication internally and externally, resulting in optimised customer service, plan execution, and inventory targets. Your main responsibilities will be to issue purchase orders, ensure POs are on track through to delivery, communicate with vendors and ensure accurate inventory levels in a complex contract manufacturing environment.
Responsibilities- Inbound Shipment Coordination
- Recommend, issue, and track purchase orders for components, filling & finished goods
- Maintain full visibility of purchase orders and track through to delivery; point of contact & weekly open orders calls
- Obtain transport quotes and monitor costs in an offline tracker to ensure all quotes captured
- Partner with Logistics to ensure timely inbound delivery of POs via air, ocean & trucks
- Inventory Management
- Receive purchase orders into ERP - flag any discrepancies on advanced Shipping Notice vs Receipt
- Conduct monthly inventory reconciliations on components at supplier locations
- Analyze and report monthly on excess, obsolete and discontinued
- Liaise with Demand Planning and warehouse management team to ensure that stock is available to be allocated accordingly
- Manage all warehouse transfers
- Procurement
- Process purchase orders to domestic and international vendors.
- Track and provide visibility to purchase orders through the complete production cycle.
- Create and manage vendor timelines, troubleshooting and resolving delays/issues as they arise.
- Develop logistics requirements (specifications) with suppliers
- Assist in price reviews and negotiations
- Assist in resolving invoice discrepancies
- A minimum of 2 years’ experience in FMCG Outbound Operations management
- Advanced excel skills
- Accuracy and attention to detail
- Excellent analysis abilities
- Strives under pressure and welcomes challenges
- Excellent communication and influencing skills
- Resilient and self-motivated
- Previous experience in the Beauty industry preferred however the retail sector is a must.
- Additional European language preferred
Hours of work: Monday-Friday 9am-6pm. Fully in office, London based.
Operations Inbound Coordinator in London employer: Pixi Beauty
Contact Detail:
Pixi Beauty Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Inbound Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the beauty industry, especially those who work at Pixi or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Pixi's products, values, and recent news. This shows you're genuinely interested and ready to contribute to their success.
✨Tip Number 3
Practice your communication skills! As an Operations Inbound Coordinator, you'll need to be clear and concise. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining the team directly. Don’t miss out!
We think you need these skills to ace Operations Inbound Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Inbound Coordinator role. Highlight your experience in FMCG and any relevant skills like advanced Excel and communication. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the beauty industry and how your skills can help us at Pixi. Keep it concise but engaging – we love a good story!
Showcase Your Achievements: When detailing your past roles, focus on your achievements rather than just duties. Did you streamline a process or improve inventory accuracy? We want to know how you've made an impact in your previous positions!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Pixi Beauty
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Operations Inbound Coordinator. Familiarise yourself with the key responsibilities like issuing purchase orders and managing inventory. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since strong communication is crucial for this role, prepare examples of how you've effectively communicated with vendors or team members in the past. Think about times when you resolved issues or improved processes through clear communication. This will demonstrate your ability to maintain those vital lines of communication.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving skills, especially in a fast-paced environment like FMCG. Prepare scenarios where you successfully managed delays or discrepancies in orders. Highlight your analytical abilities and how you used them to overcome challenges.
✨Dress the Part
As you're interviewing for a beauty brand, consider your appearance. Dress smartly and in a way that reflects the brand's image. This shows that you understand the industry and are serious about the role. Plus, it helps you feel more confident during the interview!