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- Tasks: Support senior leaders with admin tasks, manage schedules, and coordinate communications.
- Company: Join Believe Money Group, a fast-growing financial services organisation.
- Benefits: Enjoy a competitive salary, health perks, gym membership, and clear progression opportunities.
- Other info: Work in a vibrant office in Doncaster, with exciting events and incentives.
- Why this job: Be the backbone of leadership, making a real impact in a dynamic environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 35000 - 35000 £ per year.
Please note that this role requires you to be in the office in Doncaster 5 days a week.
About the Company
Believe Money Group (part of Pivotal) is a fast-growing financial services organisation specialising in innovative solutions across the lending and broker markets. We are driving transformation across our group of companies by combining strong operational expertise with modern systems, data, and customer-first thinking. Our purpose is simple: to bring clarity, speed, and confidence to financial decision-making. Through our lending and mortgage businesses, we support customers and colleagues with efficient processes, trusted relationships, and a culture of continuous improvement.
About the Role
We are looking for a highly organised and proactive Executive Assistant to provide high-level administrative and operational support to our Senior Leadership Team, including Chief Officers (e.g. CEO, CCO). This role is critical to the smooth running of the business, acting as a central coordination point for executive activity, communications, and priorities. The successful candidate will enable senior leaders to focus on strategic objectives by ensuring efficient, well-managed day-to-day operations. This is a fast-paced, trusted role requiring discretion, attention to detail, and the confidence to manage competing priorities.
Primary Responsibilities
- Executive Support
- Provide comprehensive administrative support to the Senior Leadership Team.
- Manage complex diaries, calendars, meetings, appointments, and travel arrangements.
- Prepare daily briefings, agendas, meeting packs, and executive documentation.
- Screen and manage emails, calls, and correspondence on behalf of executives.
- Draft, edit, format, and proofread reports, presentations, and internal communications.
- Communication & Liaison
- Act as a key point of contact between executives and internal and external stakeholders.
- Coordinate communication across leadership teams and departments.
- Handle sensitive and confidential information with discretion and professionalism.
- Meeting & Event Coordination
- Organise, attend, and minute meetings, ensuring actions are captured and followed up.
- Coordinate board meetings, leadership offsites, and company-wide events.
- Track action points and ensure timely completion.
- Project & Operational Support
- Support special projects, research activities, and reporting requirements.
- Track progress against strategic initiatives and provide regular updates.
- Assist with cross-functional coordination and workflow management.
- Travel, Expenses & Administration
- Arrange domestic travel, including itineraries, accommodation, and logistics.
- Manage expense claims and budgets related to executive activity.
- Maintain accurate digital and physical filing systems.
- Support onboarding of senior hires and wider executive team needs.
Essential Requirements
- Proven experience as a Personal Assistant or Executive Assistant supporting senior leadership.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication skills.
- Ability to prioritise effectively and manage multiple tasks in a fast-paced environment.
- High level of discretion and professionalism when handling confidential information.
- Strong attention to detail with a proactive, problem-solving mindset.
- Proficiency in Microsoft Office and/or Google Workspace.
- Flexibility to travel if required. (UK only)
Desirable (Nice to have) Skills
- Experience working within financial services or a corporate environment.
- Experience supporting multiple senior stakeholders simultaneously.
- Familiarity with executive-level workflows and business operations.
- Relevant administrative or business qualifications.
What we Offer
- Cash Plan with Westfield Health
- Gym Membership
- Cycle to Work Scheme
- Access to Free Therapy Sessions
- Pension
- Fresh Fruit Delivered Weekly
- Parking
- End of Quarter Events and Incentives
- Clear Progression Opportunities within a Growing Group
Pay range and compensation package: £35,000 Per Annum
Executive Assistant in Sheffield employer: Pivotal
Contact Detail:
Pivotal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Sheffield
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your skills and experiences clearly, especially those relevant to the Executive Assistant role.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression. It shows your enthusiasm for the position and keeps you on their radar as they make their decision.
We think you need these skills to ace Executive Assistant in Sheffield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leadership and managing complex schedules. We want to see how your skills align with our fast-paced environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at Believe Money Group. Share specific examples of how you've handled similar responsibilities in the past.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, it's crucial to demonstrate your strong written communication skills. Make sure your application is clear, concise, and free of errors – we love attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Pivotal
✨Know the Company Inside Out
Before your interview, make sure you research Believe Money Group thoroughly. Understand their mission, values, and recent developments in the financial services sector. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, your organisational skills are crucial. Prepare examples from your past experiences where you successfully managed complex schedules or coordinated events. Be ready to discuss how you prioritise tasks and handle competing demands.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information, so be prepared to discuss how you maintain confidentiality. Share specific instances where you've had to exercise discretion in your previous roles, highlighting your professionalism and trustworthiness.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the challenges the Senior Leadership Team faces, or how success is measured in this role. This shows that you're not just interested in the job, but also in contributing to the company's goals.