Executive Assistant in Doncaster

Please note that this role requires you to be in the office in Doncaster 5 days a week.

About the Company

Believe Money Group (part of Pivotal) is a fast-growing financial services organisation specialising in innovative solutions across the lending and broker markets. We are driving transformation across our group of companies by combining strong operational expertise with modern systems, data, and customer-first thinking. Our purpose is simple: to bring clarity, speed, and confidence to financial decision-making. Through our lending and mortgage businesses, we support customers and colleagues with efficient processes, trusted relationships, and a culture of continuous improvement.

About the Role

We are looking for a highly organised and proactive Executive Assistant to provide high-level administrative and operational support to our Senior Leadership Team, including Chief Officers (e.g. CEO, CCO). This role is critical to the smooth running of the business, acting as a central coordination point for executive activity, communications, and priorities. The successful candidate will enable senior leaders to focus on strategic objectives by ensuring efficient, well-managed day-to-day operations. This is a fast-paced, trusted role requiring discretion, attention to detail, and the confidence to manage competing priorities.

Primary Responsibilities

• Executive Support

• Provide comprehensive administrative support to the Senior Leadership Team.
• Manage complex diaries, calendars, meetings, appointments, and travel arrangements.
• Prepare daily briefings, agendas, meeting packs, and executive documentation.
• Screen and manage emails, calls, and correspondence on behalf of executives.
• Draft, edit, format, and proofread reports, presentations, and internal communications.

• Act as a key point of contact between executives and internal and external stakeholders.
• Coordinate communication across leadership teams and departments.
• Handle sensitive and confidential information with discretion and professionalism.

• Organise, attend, and minute meetings, ensuring actions are captured and followed up.
• Coordinate board meetings, leadership offsites, and company-wide events.
• Track action points and ensure timely completion.

• Support special projects, research activities, and reporting requirements.
• Track progress against strategic initiatives and provide regular updates.
• Assist with cross-functional coordination and workflow management.

• Arrange domestic travel, including itineraries, accommodation, and logistics.
• Manage expense claims and budgets related to executive activity.
• Maintain accurate digital and physical filing systems.
• Support onboarding of senior hires and wider executive team needs.

Essential Requirements

• Proven experience as a Personal Assistant or Executive Assistant supporting senior leadership.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills.
• Ability to prioritise effectively and manage multiple tasks in a fast-paced environment.
• High level of discretion and professionalism when handling confidential information.
• Strong attention to detail with a proactive, problem-solving mindset.
• Proficiency in Microsoft Office and/or Google Workspace.
• Flexibility to travel if required. (UK only)

Desirable (Nice to have) Skills

• Experience working within financial services or a corporate environment.
• Experience supporting multiple senior stakeholders simultaneously.
• Familiarity with executive-level workflows and business operations.
• Relevant administrative or business qualifications.

What we Offer

• Cash Plan with Westfield Health
• Gym Membership
• Cycle to Work Scheme
• Access to Free Therapy Sessions
• Pension
• Fresh Fruit Delivered Weekly
• Parking
• End of Quarter Events and Incentives
• Clear Progression Opportunities within a Growing Group

Pay range and compensation package £35,000 Per Annum