Senior Leadership Team PA in Morpeth

BUSINESS: Piramal Pharma Solutions

DEPARTMENT: Quality Assurance

LOCATION: Morpeth

Job Overview

Supports the Managing Director and Leadership Team whilst overseeing the core business administrative team ensuring smooth office operations, driving transformational change, managing multiple projects and driving results. Offering the best-welcome to all visitors to site including but not limited to Executive Team, Customers, Suppliers and Auditors.

Reporting Structure

Will report to Managing Director

Key roles and responsibilities

• Providing administrative, secretarial and general support to the Managing Director
• Be a point of contact for external stakeholders and drive / support the sustainment of global and local initiatives as appropriate
• Utilizing project management and stakeholder engagement to manage multiple projects, priorities and stakeholders.
• Management of the Business Administrative functions to define core objectives supporting the wider business, empowering and developing the function to become a seamless support function to Operations, and Leadership Team.
• Provide best-welcome to all visitors to site, at all levels within the organization.
• Support travel and accommodation arrangements for internal stakeholders including processing business visas wherever appropriate.
• Process correspondence, ensuring that incoming correspondence is dealt with by the Senior Leadership Team/or on their behalf or other staff as appropriate.
• Assist Managing Director in researching and following up with action on matters which fall within their responsibility
• Produce documents, reports and presentations for the Managing Director as appropriate
• Organise meetings for Managing Director and Senior Leadership Team
• Organise and attend where appropriate leadership and management meetings; take clear, concise minutes and track follow-up actions to completion.

Qualifications

Relevant Qualification and Experience:

• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the organisation
• Ability to organise and plan own work, as well as empowering and developing the team to do the same.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint