Procurement Manager

PipeWize Ltd is a growing mechanical and industrial services contractor delivering projects across the UK. As the business continues to expand, we are strengthening our commercial and supply chain functions to support multiple projects and long-term growth.

We are now seeking an experienced and commercially focused Procurement Manager to take ownership of procurement activities across our projects and wider business operations.

The Role

The Procurement Manager will be responsible for managing both direct and indirect procurement, ensuring materials, plant, equipment, subcontract services, and operational requirements are sourced competitively, efficiently, and in line with project budgets, programmes, technical specifications, and company procedures.

Working closely with Directors, Commercial Managers, Project Managers, Engineers, Finance, and Site Teams, the successful candidate will lead supplier negotiations, improve procurement controls, manage supply chain performance, and identify opportunities for cost savings and commercial improvement.

This is a hands‑on management role requiring strong commercial judgement, supplier management experience, and the ability to operate effectively within a fast‑paced, project‑driven environment.

Key Responsibilities

Procurement Management

• Manage procurement activities across multiple projects from initial enquiry through to order placement and delivery.
• Develop procurement plans and schedules aligned with project programmes and operational requirements.
• Establish and improve procurement procedures, approval controls, and reporting processes.
• Identify long-lead items, supply chain risks, and procurement priorities at an early stage.
• Provide procurement and commercial support to Directors, Project Managers, Engineers, and site teams.

Direct Procurement

• Source and procure mechanical materials, pipework, valves, fittings, supports, plant, tools, equipment, and project‑specific materials.
• Review project specifications, material requirements, quotations, and procurement schedules.
• Obtain and compare supplier quotations and provide commercial recommendations.
• Negotiate pricing, payment terms, lead times, delivery arrangements, warranties, and commercial conditions.
• Ensure materials are purchased in accordance with required quality, technical standards, budgets, and deadlines.
• Monitor orders and deliveries to ensure materials arrive on time and in full.
• Identify alternative suppliers and sourcing opportunities to improve cost and availability.

Subcontract & Services Procurement

• Manage procurement of subcontractors and specialist service providers where required.
• Issue enquiries and obtain competitive quotations in coordination with Project and Commercial teams.
• Evaluate suppliers and subcontractors based on pricing, technical capability, programme, quality, and HSE requirements.
• Support negotiations relating to scope, commercial terms, payment conditions, and delivery requirements.
• Monitor subcontractor and supplier performance.

Indirect Procurement

• Manage procurement of PPE, consumables, plant hire, tools, vehicles, office supplies, IT equipment, training, and general business services.
• Review recurring expenditure and identify opportunities to consolidate suppliers and reduce costs.
• Develop preferred supplier arrangements and framework agreements.
• Ensure indirect procurement provides appropriate value, service, and commercial protection.

Supplier & Supply Chain Management

• Develop and maintain a reliable and competitive supplier network.
• Build strong commercial relationships with key suppliers and manufacturers.
• Maintain approved and preferred supplier lists.
• Review supplier performance in relation to cost, quality, delivery, responsiveness, and HSE standards.
• Identify supply chain risks and reduce dependency on single‑source suppliers where possible.
• Resolve significant supplier, delivery, quality, or commercial issues.

Commercial & Cost Control

• Drive procurement savings while maintaining required quality and project standards.
• Benchmark pricing and negotiate improved supplier terms.
• Monitor procurement commitments against project budgets.
• Identify opportunities for value engineering, bulk purchasing, supplier consolidation, and cost reduction.
• Support project forecasting by providing accurate information on outstanding orders and procurement commitments.
• Work closely with Finance and Commercial teams on supplier payment terms, cost control, and expenditure reporting.
• Manage purchase orders through company ERP/accounting systems such as Xero or equivalent.
• Ensure correct approval processes, project coding, and procurement documentation are maintained.
• Monitor open purchase orders, overdue deliveries, and outstanding commitments.
• Support three‑way matching between purchase orders, delivery documentation, and supplier invoices.
• Resolve invoice, pricing, delivery, and quantity discrepancies with Finance and suppliers.

Compliance & Reporting

• Ensure suppliers, subcontractors, materials, and equipment meet relevant technical, quality, HSE, and compliance requirements.
• Maintain appropriate supplier certification, insurance, and compliance documentation.
• Support internal, client, and external audits where procurement information is required.
• Produce procurement reports covering expenditure, savings, supplier performance, outstanding orders, and key risks.
• Continuously improve procurement processes, systems, controls, and reporting.

Who We're Looking For

We are looking for an experienced and commercially minded procurement professional who can take ownership of procurement within a growing mechanical and construction business.

The successful candidate should be comfortable operating at both strategic and operational level, from negotiating supplier agreements and improving procurement processes to managing urgent project requirements.

Experience & Skills

• Strong procurement, purchasing, or supply chain experience within mechanical, construction, engineering, energy, industrial services, or a similar environment.
• Previous experience as a Procurement Manager, Senior Buyer, Procurement Lead, Senior Procurement Specialist, or equivalent.
• Good knowledge of mechanical and construction materials, plant, tools, and equipment.
• Experience managing direct and indirect procurement.
• Experience sourcing subcontractors and specialist services advantageous.
• Strong commercial negotiation and supplier management skills.
• Proven ability to achieve cost savings and improve supplier terms.
• Experience managing multiple suppliers, projects, and competing priorities.
• Good understanding of purchase orders, cost control, invoice reconciliation, and procurement governance.
• Experience using ERP, accounting, or procurement systems such as Xero or equivalent.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organisational, communication, analytical, and negotiation skills.
• CIPS qualification or working towards CIPS membership would be advantageous but is not essential.

Why Join PipeWize

• Opportunity to take ownership of PipeWize's procurement and supply chain function.
• Direct involvement in supplier negotiations, procurement strategy, and cost‑control initiatives.
• Close collaboration with Directors, Project Managers, Commercial Teams, and site operations.
• Exposure to varied mechanical and industrial projects across the UK.
• Opportunity to improve procurement systems, supplier relationships, and commercial processes.
• Long‑term career development within a growing business.

PipeWize Ltd is committed to providing equal opportunities and welcomes applications from suitably qualified candidates from all backgrounds.

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