Executive Assistant (Governance & Compliance Professional) in Langley

Aboutthe Role

Workingat the centre of Pioneer, you will:

• Act as Executive Assistant to theCEO, owning their diary, priorities and information flow; anticipatingneeds, filtering and prioritising, and ensuring the CEO’s time is alwaysdirected to what matters most.
• Provide administrative support tothe wider executive team where needed, and act as the trusted first pointof contact for the CEO’s stakeholders, including trustees, headteachers,the DfE and partners.
• Produce high-quality reports,briefings, presentations and correspondence, and manage internalcommunications on behalf of the CEO and trustees, in line with the Trust’smission, vision and values.
• Provide strategic support throughrigorous prioritisation, deadline management and forward planning,tracking strategic projects across the executive team and schools, andowning the Trust’s strategic calendar.
• Act as the Trust’s governanceprofessional in line with the Academy Trust Governance Guide, providingindependent advice and effective support to the Board, includingwell-planned meetings, focused agendas, accurate minutes and rigorousaction tracking.
• Work closely with the Chair andCEO to shape the annual governance cycle, and partner with our outsourcedclerking service to ensure Local Committees are properly constituted andwell supported.
• Maintain accurate and securegovernance records and registers, keep GIAS and Companies House up todate, and ensure all required suitability checks for Members, trustees andgovernors are completed.
• Lead the governance developmentcycle, including parent trustee elections, induction, skills audits,training and succession planning, and coordinate the paperwork andminuting for panel hearings.
• Own the Trust’s policy framework,audit Trust and school websites to ensure statutory information ispublished and current, and coordinate statutory returns and censuses tothe DfE and other bodies.
• Be the trusted first point ofcontact for leaders seeking advice on governance and compliance, bringingsound judgement and discretion to all confidential and sensitive matters.

AboutYou

Weare looking for someone who has:

• Level 2 Maths and English (orequivalent), a relevant governance professional qualification (or acommitment to securing one) and evidence of continuing professionaldevelopment.
• Experience of providinggovernance support and advice to managers, and of developing good employeerelations.
• Up-to-date knowledge ofgovernance and compliance best practice, and a working knowledge of otherrelevant policies, codes of practice and legislation, including dataprotection.
• Competent use of Microsoftpackages (Word, Outlook, Excel and PowerPoint) and other IT/MIS systems,including the interrogation, analysis and reporting of data.
• The ability to communicatecomplex information concisely, orally and in writing, to a wide range ofindividuals and organisations.
• The ability to organise workindependently and in collaboration with other agencies, to make balancedjudgements without prejudice, and to deliver effective outcomes withintight deadlines and conflicting priorities.
• The flexibility to manage avaried and agile workload and to meet the needs of Pioneer.
• A commitment to the higheststandards of child protection and safeguarding, to promoting equality,diversity, inclusion and belonging, and to the Trust’s ethos and aims.
• Integrity and credibility ineverything you do.

Experienceof team and workload management, and of working in an educational setting,would be an advantage.

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