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- Tasks: Manage billing processes, create reports, and resolve billing issues in a collaborative team environment.
- Company: Join Pinsent Masons, an award-winning firm that values curiosity and innovative ideas.
- Benefits: Enjoy 25 days of annual leave, flexible working options, and a contributory pension scheme.
- Why this job: Make a difference while working with experts in a supportive and inclusive culture.
- Qualifications: Ideal candidates should be organised, proactive, and have strong communication skills.
- Other info: This is a 6-month fixed-term contract based in London.
The predicted salary is between 36000 - 60000 £ per year.
Location: London
Hours: Monday to Friday 9.30am to 5.30pm
About the Business: Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference.
Position Overview: As a TA Billing Specialist, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing-related issues.
Purpose of the role: To provide proactive and professional support to the Risk Advisory Services group. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of business operations to fulfil the needs of the business.
Candidate Overview: We are looking for candidates who ideally hold the following skills and experience:
- Maintaining the filing system (both paper and e-mail based).
- Ensuring that all files are kept up to date at all times.
- Assisting other members of the Practice Group with overflow work.
- Collating and preparing information for meetings, both internal and external.
- Taking and relaying messages promptly.
- Assisting with managing fee earner electronic schedules.
- Assisting Legal PAs and Business Development with preparation and sending out brochures.
- Assisting Legal PAs with travel and accommodation arrangements.
- Answering incoming telephone calls in a professional manner.
- Dealing with enquiries from internal and external callers.
- Awareness at all times that you are the "face of the firm".
Key Responsibilities:
- Take direct responsibility for the team's billing processes.
- Creating, distributing and monitoring fee earners and matter Partners WIP and Financial Billing Reports.
- Generating client, matter and matter Partner time reports.
- Notifying and updating fee earners of upcoming billing deadlines.
- Creating, distributing and formatting prebills.
- Monitor remaining funds on Purchase Orders.
- Adding and updating client despatch information on invoices.
- Requesting time transfers, files closures and time amendments.
- Resolving issues relating to returned prebills and invoices.
- Attending and participating in revenue control meetings.
- Oversee the creation and distribution of monthly reports to clients.
- Perform Cashiering tasks.
- Suggesting and implementing process efficiency improvements.
Core Responsibilities:
- Prepare bundles and legal documents.
- Process expenses for lawyers.
- Document creation, amendment and printing.
- Copying, faxing, printing, scanning, pagination and indexing.
- Diary management and room booking for lawyers.
- Ad-hoc office tasks, including supporting other practice groups.
What can we offer you?
- Carers’ leave (up to five paid days’ leave).
- 25 days’ annual leave entitlement.
- Contributory pension of up to 5%.
- Death in service cover (4 x base salary).
- Eligibility to apply for interest free loans.
- Cycle to work scheme.
What happens next? Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email. We typically hold two interview stages per vacancy. Our strength lies in our differences. We are a Disability Confident and top Stonewall employer. We encourage and value different ideas and styles of thinking. As an inclusive employer, we are willing to consider any flexible working requests.
Team Administrator (Billing Specialist) employer: Pinsent Masons
Contact Detail:
Pinsent Masons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator (Billing Specialist)
✨Tip Number 1
Familiarise yourself with the billing processes commonly used in law firms. Understanding how billing works, including WIP (Work In Progress) and prebills, will give you a significant advantage during interviews.
✨Tip Number 2
Network with professionals in the legal sector, especially those who work in billing or administrative roles. This can provide you with insights into the role and may even lead to referrals.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This is crucial for a role that involves managing billing processes and supporting various team members.
✨Tip Number 4
Research Pinsent Masons and their approach to client service. Being able to discuss their values and how you align with them during your interview can set you apart from other candidates.
We think you need these skills to ace Team Administrator (Billing Specialist)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Team Administrator (Billing Specialist). Focus on your organisational skills, attention to detail, and any previous billing or administrative experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of the job description that excite you and explain how your background makes you a great fit for the team.
Highlight Teamwork Skills: Since the role emphasises collaboration, be sure to include examples of how you've successfully worked in teams in the past. This could involve sharing experiences where you supported colleagues or contributed to group projects.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of a Billing Specialist.
How to prepare for a job interview at Pinsent Masons
✨Know the Billing Process
Familiarise yourself with the billing processes mentioned in the job description. Be prepared to discuss how you would manage and improve these processes, as this role heavily relies on efficiency and accuracy.
✨Demonstrate Teamwork Skills
Since the role emphasises collaboration with lawyers and other team members, think of examples from your past experiences where you successfully worked in a team. Highlight your ability to support others and contribute to group goals.
✨Prepare for Common Questions
Anticipate questions related to your organisational skills, such as how you maintain filing systems or manage multiple tasks. Prepare specific examples that showcase your attention to detail and ability to handle administrative duties effectively.
✨Show Enthusiasm for Learning
Pinsent Masons values curiosity and continuous learning. Be ready to express your eagerness to learn and grow within the role. Share any relevant training or courses you've undertaken that relate to billing or administration.
