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For Companies At a Glance
- Tasks: Manage billing processes, create reports, and support the team with administrative tasks.
- Company: Join Pinsent Masons, a leading firm known for its collaborative and innovative culture.
- Benefits: Enjoy 25 days of annual leave, private healthcare, and flexible working options.
- Why this job: Make a real impact in a supportive environment while developing your skills.
- Qualifications: Previous admin or billing experience, strong attention to detail, and a proactive mindset.
- Other info: Be part of a diverse team that values different perspectives and ideas.
The predicted salary is between 36000 - 60000 £ per year.
Job Title: Team Administrator (Billing Coordinator)
Group: Finance and Projects
Location: London
Contract Type: Permanent
Hours: Monday to Friday 9.30am – 5.30pm
About the Business
Here at Pinsent Masons we bring together the best people to get the job done. We\’re naturally curious, constantly learning, listening, and growing. We\’ll truly value your ideas. You\’ll be joining an award-winning, hardworking and commercially minded team, where you\’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You\’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.
Position Overview
As a TA Billing Coordinator, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing-related issues.
What You\’ll Be Doing
You\’ll be at the core of our billing operations, supporting lawyers and partners to ensure our financial processes are timely, compliant, and client-focused. You\’ll also assist with a range of administrative tasks, ensuring the smooth day-to-day running of the team.
Your Key Responsibilities Will Include
- Managing the full billing cycle: from producing and formatting prebills to liaising with fee earners and submitting invoices on time.
- Creating and monitoring WIP and billing reports, client time reports, and financial statements.
- Maintaining accurate PO records and managing client despatch and rate information.
- Handling narrative edits, time transfers, third-party invoice uploads, and portal submissions.
- Attending revenue meetings and taking ownership of follow-up actions.
- Suggesting and implementing efficiency improvements in billing processes.
- Organising legal bundles and preparing key documentation.
- Coordinating travel, diary, and room bookings.
- Managing lawyers\’ expenses and performing ad-hoc office support tasks.
- Assisting with post, scanning, copying, and archiving.
Candidate Overview
We\’re looking for a confident, organised professional with a strong eye for detail and a proactive mindset. You\’ll have previous experience in administration or billing (ideally within legal or professional services), be comfortable managing multiple tasks, and enjoy working collaboratively in a fast-paced environment.
What can we offer you
- Carers\’ leave (up to five paid days\’ leave towards caring responsibilities)
- 25 days\’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
- Contributory pension of up to 5%.
- Private healthcare policy
- Death in service cover (4 x base salary).
- Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
- Cycle to work scheme.
What happens next
Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email. We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
Our strength lies in our differences
We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It\’s with different perspectives that we\’ll find solutions to our clients\’ most complex challenges. It\’s how we\’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.
As an inclusive employer
As an inclusive employer, we are willing to consider any flexible working requests.
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Team Administrator - Billing Coordinator employer: Pinsent Masons
Contact Detail:
Pinsent Masons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator - Billing Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and legal sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research Pinsent Masons and understand their billing processes. Be ready to discuss how your skills can improve their efficiency and accuracy in billing.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks effectively. This will highlight your ability to thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining the team at Pinsent Masons.
We think you need these skills to ace Team Administrator - Billing Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Team Administrator role. Highlight your relevant experience in billing and administration, and show us how your skills align with what we're looking for.
Show Off Your Attention to Detail: As a Billing Coordinator, attention to detail is key! Use your application to demonstrate how you've successfully managed billing processes or similar tasks in the past. We want to see that you can handle the nitty-gritty!
Be Proactive in Your Approach: We love candidates who take initiative! In your application, share examples of how you've suggested improvements in previous roles or tackled challenges head-on. Show us that you're ready to make a difference!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can't wait to hear from you!
How to prepare for a job interview at Pinsent Masons
✨Know Your Billing Basics
Make sure you brush up on the billing processes relevant to the role. Understand the full billing cycle, from producing prebills to submitting invoices. Being able to discuss these processes confidently will show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
As a Team Administrator, organisation is key. Prepare examples of how you've managed multiple tasks or projects in the past. Highlight your attention to detail and how it has helped you maintain accuracy in previous roles.
✨Be Ready to Suggest Improvements
Pinsent Masons values efficiency, so come prepared with ideas on how to improve billing processes. Think about any challenges you've faced in previous roles and how you overcame them. This shows initiative and a proactive mindset.
✨Familiarise Yourself with the Company Culture
Research Pinsent Masons and understand their values and work environment. Be ready to discuss how your personal values align with theirs. This will help you demonstrate that you're not just a fit for the role, but also for the team.
