At a Glance
- Tasks: Manage billing processes, create reports, and support lawyers in a dynamic environment.
- Company: Join Pinsent Masons, an award-winning firm that values your ideas and growth.
- Benefits: Enjoy 25 days annual leave, private healthcare, and flexible working options.
- Other info: Inclusive workplace committed to diversity and career development.
- Why this job: Make a real impact in finance while collaborating with leading experts.
- Qualifications: Previous admin or billing experience, strong attention to detail, and proactive mindset.
The predicted salary is between 36000 - 60000 £ per year.
Job Title
Team Administrator (Billing Coordinator)
Location
Edinburgh
Contract Type
Permanent
Hours
Monday to Friday 9.30am – 5.30pm
About the Business
Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award‑winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.
Position Overview
As a TA Billing Coordinator, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing‑related issues.
What You’ll Be Doing
You’ll be at the core of our billing operations, supporting lawyers and partners to ensure our financial processes are timely, compliant, and client‑focused. You’ll also assist with a range of administrative tasks, ensuring the smooth day‑to‑day running of the team.
Your Key Responsibilities
- Managing the full billing cycle: from producing and formatting prebills to liaising with fee earners and submitting invoices on time.
- Creating and monitoring WIP and billing reports, client time reports, and financial statements.
- Maintaining accurate PO records and managing client dispatch and rate information.
- Handling narrative edits, time transfers, third‑party invoice uploads, and portal submissions.
- Attending revenue meetings and taking ownership of follow‑up actions.
- Suggesting and implementing efficiency improvements in billing processes.
- Organising legal bundles and preparing key documentation.
- Coordinating travel, diary, and room bookings.
- Managing lawyers’ expenses and performing ad‑hoc office support tasks.
- Assisting with post, scanning, copying, and archiving.
Candidate Overview
We’re looking for a confident, organised professional with a strong eye for detail and a proactive mindset. You’ll have previous experience in administration or billing (ideally within legal or professional services), be comfortable managing multiple tasks, and enjoy working collaboratively in a fast‑paced environment.
Benefits
- Carers’ leave (up to five paid days’ leave towards caring responsibilities)
- 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
- Contributory pension of up to 5%.
- Private healthcare policy
- Death in service cover (4 x base salary).
- Eligibility to apply for an interest‑free season ticket loan, an interest‑free gym membership loan and/or an interest‑free rental deposit loan.
- Cycle to work scheme.
EEO Statement
We are a Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter, and a proud partner of Neurodiversity in Law. As an inclusive employer, we are willing to consider any flexible working requests.
Team Administrator - Billing Coordinator employer: Pinsent Masons
Pinsent Masons is an exceptional employer, offering a dynamic and collaborative work culture in the heart of London. As a Restructuring Associate, you will benefit from unparalleled exposure to high-impact transactions while enjoying flexible working arrangements and robust professional development opportunities. Join a team that values your expertise and fosters your growth in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator - Billing Coordinator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Pinsent Masons. Check out their website and social media to understand their values and what they stand for. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to billing and administration. Think about your past experiences and how they relate to the role of a Team Administrator. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 3
Show off your organisational skills! During the interview, be ready to discuss how you manage multiple tasks and stay organised. Use specific examples from your previous roles to illustrate your ability to handle the fast-paced environment at Pinsent Masons.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the position. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the Team Administrator role.
We think you need these skills to ace Team Administrator - Billing Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Administrator role. Highlight your relevant experience in billing and administration, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific experiences that relate to the responsibilities listed in the job description.
Showcase Your Proactive Mindset:In your application, emphasise your proactive approach to problem-solving. Share examples of how you've improved processes or tackled challenges in previous roles, especially in billing or administration.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it as we move forward!
How to prepare for a job interview at Pinsent Masons
✨Know Your Billing Basics
Before the interview, brush up on your knowledge of billing processes, especially in a legal context. Understand terms like prebills, WIP, and invoicing to show you’re familiar with the role's requirements.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Discuss how you've managed multiple tasks or projects simultaneously, as this role requires juggling various responsibilities efficiently.
✨Be Proactive in Problem-Solving
Think of instances where you identified inefficiencies in processes and took the initiative to improve them. This will demonstrate your proactive mindset, which is crucial for the role of a Billing Coordinator.
✨Engage with the Team Spirit
Since the role involves collaboration with lawyers and partners, be ready to discuss how you work well in a team. Share experiences where you contributed to a positive team environment or helped resolve conflicts.
