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- Tasks: Support lawyers with diary management, travel arrangements, and client communication.
- Company: Join a leading legal firm committed to diversity and inclusion.
- Benefits: Enjoy flexible working, generous leave, and health perks.
- Why this job: Be part of a dynamic team making a real impact in the legal field.
- Qualifications: Previous experience as a Legal PA is essential.
- Other info: Flexible interview process to ensure comfort and accessibility.
The predicted salary is between 30000 - 42000 £ per year.
Provide proactive and professional Legal PA support to the group. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met. Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.
Previous experience as a Legal PA is required.
Key Responsibilities:
- Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business.
- Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments.
- Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting.
- Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have accurate information.
- Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response.
- Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate.
- Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively.
- Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos.
Additional Information:
- Agile working (the opportunity to work from home, subject to commitments).
- Carers' leave (up to five paid days' leave towards caring responsibilities).
- 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days.
- Contributory pension of up to 5%.
- Private healthcare policy.
- Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
- Cycle to work scheme.
The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.
Personal Assistant Travelling employer: Pinsent Masons
Contact Detail:
Pinsent Masons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant Travelling
✨Tip Number 1
Familiarise yourself with the legal sector, particularly patent litigation. Understanding the terminology and processes involved will help you communicate effectively with lawyers and demonstrate your commitment to the role.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed complex diaries or travel arrangements in the past. Be ready to discuss specific tools or methods you used to keep everything on track.
✨Tip Number 3
Highlight your ability to build relationships by preparing anecdotes that illustrate how you've successfully collaborated with various teams or clients. This will show that you're a team player who can adapt to different working styles.
✨Tip Number 4
Be prepared for the virtual interview stage by ensuring you have a quiet, professional space set up. Test your technology beforehand to avoid any hiccups, and think about how you can convey your enthusiasm for the role through your body language and tone.
We think you need these skills to ace Personal Assistant Travelling
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA. Focus on your skills in diary management, travel arrangements, and communication, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the firm. Mention specific experiences where you've successfully supported lawyers or teams, and how you can contribute to their success.
Highlight Relationship-Building Skills: In your application, emphasise your ability to build and maintain effective relationships with clients and colleagues. Provide examples of how you've done this in previous roles.
Prepare for Virtual Interviews: Since the first stage is typically conducted virtually, ensure you have a quiet space and good technology set up for the interview. Practice common interview questions related to the role and be ready to discuss your experience in detail.
How to prepare for a job interview at Pinsent Masons
✨Know Your Role
Familiarise yourself with the specific responsibilities of a Legal PA, especially in a patent litigation context. Understand the importance of diary management, travel arrangements, and communication skills, as these will be key topics during your interview.
✨Demonstrate Proactivity
Be prepared to discuss examples of how you've taken initiative in previous roles. Highlight situations where you anticipated needs, managed schedules effectively, or improved processes, as this aligns with the proactive support expected in this position.
✨Build Rapport
Since the role involves working closely with various lawyers and clients, practice building rapport during the interview. Show your interpersonal skills by engaging with the interviewer and demonstrating your ability to connect with others.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about how you would handle conflicting priorities, manage last-minute changes, or deal with difficult clients, and be ready to share your thought process.
