Legal PA in Edinburgh

Location: Edinburgh

Hours: Full time – Monday to Friday 9.00am to 5.00pm

About the Business: Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Purpose of the role: Provide proactive and professional Legal PA support to allocated group. Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met. Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.

Key Responsibilities:

• Client Service
  • Your responsibility to deliver excellent service to our clients
  • Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
  • Actively contributing to client service initiatives in the group, including attending client events and seminars where required
  • Developing and maintaining core sector understanding to support delivery of optimum client service
  • Organising events as required to include external speakers and meeting and greeting
  • Taking minutes in meetings when requested to do so
• Planning & Organisation
  • Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
  • Proactively identify areas of responsibility and tasks you can take ownership of and finding new ways to improve processes and contribute to objectives and strategy of relevant practice group/sector
  • Diary management for lawyers including arranging meetings and appointments, both internally and externally
  • Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
  • Liaising with the travel company to make travel and accommodation arrangements (UK and international)
  • Delegation of appropriate work types/requests to all available support services in order to promote optimum efficiency
  • Arranging internal meetings including but not limited to Office Briefings, Partner lunches/dinners and promotion events
• Managing Communications
  • Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly
  • Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office
  • Management and co-ordination of lawyers' e-mails
  • Preparing presentation slides and materials for internal/external meetings and events
  • Drafting short letters, memos or notes (non-legal content) in a literate and professional manner
  • Liaising with Heads of Department, Group Heads, Sector Heads and Business Operations Directors and cascading relevant information
• Document & File Management
  • Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
  • Managing production of documents (produced in-house and externally), co-ordinating changes made
  • Opening client files, including completing conflict searches and money laundering checks in conjunction with lawyers
  • Ensuring documents are filed on FileSite with correct file and matter details
  • Undertaking regular reviews of files and papers for lawyers
• Business Development/Relationship Management
  • Inputting uniform practice group credentials into the Credentials Database in a timely manner
  • Organising events in conjunction with Business Development
  • Undertaking research on clients, potential clients and new business initiatives or opportunities
  • Assisting lawyers with follow-ups to business development meetings
  • Maintaining up to date contact details in InterAction for all lawyers' contacts
• Billing, Financial & Project Management
  • Attending internal client or project meetings to take notes and assisting with action points if required
  • Assisting lawyers with the billing process, agreeing in advance dates for billing
  • Utilising Aderant to assist lawyers with financial queries
  • Developing good knowledge of the Firm's accounts procedures

Person specification: The ideal candidate will have a flexible and adaptable approach to work, they will be reliable and hardworking, remain calm when working under pressure, must have the ability to work to tight deadlines, distribute workload and be an active team member. The nature of the role also requires a self-starter who is extremely organised with the ability to juggle priorities and work on their own initiative, recognising the need for absolute confidentiality and professionalism. Strong communication skills are essential.

What can we offer you?

• Agile working (the opportunity to work from home, subject to commitments)
• Carers' leave (up to five paid days' leave towards caring responsibilities)
• 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days.
• Contributory pension of up to 5%.
• Private healthcare policy
• Death in service cover (4 x base salary).
• Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
• Cycle to work scheme.

Full time

Posting Date: 2026-08-20