At a Glance
- Tasks: Provide top-notch support to legal teams and manage complex schedules.
- Company: Join Pinsent Masons, a leading firm with a collaborative culture.
- Benefits: Enjoy flexible working, generous leave, and private healthcare.
- Other info: Opportunity for career growth and innovation in a tech-savvy environment.
- Why this job: Be part of a dynamic team and make a real impact in legal services.
- Qualifications: Strong organisational skills and experience in administrative roles.
The predicted salary is between 27000 - 33000 £ per year.
Legal PA
Group: Transactional Services, Corporate
Location: Birmingham
Hours: Full time – Monday to Friday 9.30am to 5.30pm
About the Business: Here at Pinsent Masons we bring together the best people to get the job done. This role supports Partners and/or designated fee earners and works alongside the wider client operational and legal support teams. Hybrid working role.
Responsibilities
- Manage complex diaries, competing priorities and multiple requests
- Prepare meetings, briefings and research; attend and capture actions where required
- Prioritise communications, draft and quality-check correspondence and manage expectations proactively
- Coordinate domestic and international travel arrangements
- Build trusted relationships with client contacts, partners, fee earners, colleagues and business teams
- Coordinate client and matter administration from inception to completion
- Monitor deadlines, dependencies and actions through to completion
- Progress client and matter opening, risk and related administration accurately
- Maintain effective systems, records and document management arrangements
- Proactively manage end-to-end billing and finance activity using relevant firm systems
- Maintain client meeting and activity records in CRM and relevant systems
- Support pitches, submissions, client initiatives and business development activity
- Use approved tools to visualise and modernise client communications while meeting brand, confidentiality and client requirements
- Use Microsoft 365, Copilot and approved AI tools responsibly
- Identify opportunities to automate routine activity and streamline workflows
- Share best practice and contribute to service improvement
Technology, AI & Automation
- Champion effective use of Microsoft 365, Copilot and approved AI tools
- Automate repeatable administrative activities where appropriate
- Work alongside Technology and Innovation colleagues to improve workflows
- Use data and digital tools to create insight and capacity
- Encourage adoption, experimentation and responsible use of technology
Candidate Overview
- Strong secretarial, executive assistant, legal PA or administrative experience
- Excellent organisational and time-management skills
- Advanced written, verbal and stakeholder-management skills
- Works autonomously, exercises sound judgement and takes ownership
- Highly organised, resilient and calm under pressure
- Proactive, practical and solutions focused
- High attention to detail and commitment to quality
- Collaborative, flexible, client focused and commercially aware
- Builds trust and maintains confidentiality
- Digitally confident, curious and willing to adopt new technology
- Uses information, technology and AI responsibly in line with firm and client requirements
- Experience of finance, CRM, document or matter management systems is advantageous
What can we offer you?
- Agile working (the opportunity to work from home, subject to commitments)
- Carers' leave (up to five paid days' leave towards caring responsibilities)
- 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days.
- Contributory pension of up to 5%.
- Private healthcare policy
- Death in service cover (4 x base salary).
- Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
- Cycle to work scheme.
The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
Personal Assistant - Legal Services in Birmingham employer: Pinsent Masons
Pinsent Masons is an exceptional employer, offering a dynamic work environment in London, Manchester, Edinburgh, or Glasgow, where you can shape the future of technology and digital transformation. With a strong focus on employee growth, we provide clear progression opportunities, access to high-profile clients, and a collaborative culture that values diversity and inclusion. Join our market-leading TMT team and be part of innovative projects that drive meaningful change across various sectors.
