At a Glance
- Tasks: Provide top-notch legal support and manage complex schedules for partners.
- Company: Join Pinsent Masons, a leading firm with a collaborative culture.
- Benefits: Enjoy hybrid working, generous leave, and private healthcare.
- Other info: Flexible working environment with opportunities for career growth.
- Why this job: Be part of a dynamic team driving innovation in legal services.
- Qualifications: 2-3 years of legal PA or executive assistant experience required.
The predicted salary is between 27000 - 33000 £ per year.
Group: Transactional Services, Corporate
Location: Birmingham
Hours: Full time – Monday to Friday 9.30am to 5.30pm
About the Business: Here at Pinsent Masons we bring together the best people to get the job done. This role supports Partners and/or designated fee earners and works alongside the wider client operational and legal support teams. Hybrid working role.
Responsibilities
- Manage complex diaries, competing priorities and multiple requests
- Prepare meetings, briefings and research; attend and capture actions where required
- Prioritise communications, draft and quality-check correspondence and manage expectations proactively
- Coordinate domestic and international travel arrangements
- Build trusted relationships with client contacts, partners, fee earners, colleagues and business teams
- Coordinate client and matter administration from inception to completion
- Monitor deadlines, dependencies and actions through to completion
- Progress client and matter opening, risk and related administration accurately
- Maintain effective systems, records and document management arrangements
- Proactively manage end-to-end billing and finance activity using relevant firm systems
- Maintain client meeting and activity records in CRM and relevant systems
- Support pitches, submissions, client initiatives and business development activity
- Use approved tools to visualise and modernise client communications while meeting brand, confidentiality and client requirements
- Use Microsoft 365, Copilot and approved AI tools responsibly
- Identify opportunities to automate routine activity and streamline workflows
- Share best practice and contribute to service improvement
Technology, AI & Automation
- Champion effective use of Microsoft 365, Copilot and approved AI tools
- Automate repeatable administrative activities where appropriate
- Work alongside Technology and Innovation colleagues to improve workflows
- Use data and digital tools to create insight and capacity
- Encourage adoption, experimentation and responsible use of technology
Candidate Overview
- Strong secretarial, executive assistant, legal PA or administrative experience
- Excellent organisational and time-management skills
- Advanced written, verbal and stakeholder-management skills
- Works autonomously, exercises sound judgement and takes ownership
- Highly organised, resilient and calm under pressure
- Proactive, practical and solutions focused
- High attention to detail and commitment to quality
- Collaborative, flexible, client focused and commercially aware
- Builds trust and maintains confidentiality
- Digitally confident, curious and willing to adopt new technology
- Uses information, technology and AI responsibly in line with firm and client requirements
- Experience of finance, CRM, document or matter management systems is advantageous
What can we offer you?
- Agile working (the opportunity to work from home, subject to commitments)
- Carers' leave (up to five paid days' leave towards caring responsibilities)
- 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days.
- Contributory pension of up to 5%.
- Private healthcare policy
- Death in service cover (4 x base salary).
- Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
- Cycle to work scheme.
The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
Legal PA - Hybrid Working - 2-3 years experience in Birmingham employer: Pinsent Masons
Pinsent Masons is an exceptional employer, offering a dynamic work environment in London, Manchester, Edinburgh, or Glasgow, where you can shape the future of technology and digital transformation. With a strong focus on employee growth, we provide clear progression opportunities, access to high-profile clients, and a collaborative culture that values diversity and inclusion. Join our market-leading TMT team and be part of innovative projects that drive meaningful change across various sectors.
StudySmarter Expert Advice🤫
We think this is how you could land Legal PA - Hybrid Working - 2-3 years experience in Birmingham
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Pinsent Masons, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Legal PA - Hybrid Working - 2-3 years experience in Birmingham
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Pinsent Masons, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Pinsent Masons and the specific role of Legal PA - Hybrid Working - 2-3 years experience. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Pinsent Masons’s culture!
How to prepare for a job interview at Pinsent Masons
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Pinsent Masons.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Pinsent Masons.
